2020-02-26 Hypha Worker Co-op: Standup Meeting

Time: Wednesday, Feb 26 @ 5-6pm ET
Location: https://jitsi.hypha.coop/hyphacoop
Attending: pc, bl, dc, el, gi, yj (listen mode towards the end)
Cultivator: pc
Notetaker: gi Next up: bl, pc, dc, yj, el, uv, gi

Agenda

Personal Check in: https://app.moodlight.team/plot/D4k1oZ
Standup (3 min/person)
1. What did you work on this past week?
2. What do you plan to work on this coming week?
3. What are your blockers?

Helpful link: https://github.com/issues?q=org:hyphacoop+sort:updated-desc+involves:YOU

Standup Notes

dc:
- last:
  - Second sprint planning cycle for StART
  - First formal meeting with Qm incl. research prep
- next:
  - Qm meeting this friday (research and prep)
  - StART 3 sprint planning
  - Governance: O. Defining “our neighbours”, attending CWCF webinar
- blockers:
  - Health stuff (dental procedures+recovery)
  - Expecting to doing a lot less Hypha stuff next week (travel)
  - Refocus on PhD stuff in two weeks
    - Find balance mid-March to August
gi:
- last:
  - bl and gi worked on pitch deck
- next:
  - Want to revisit workshop and branding
  - Refining deck. WEBSITE!
  - FUTURE: moar pairing. (bl: +1)
- blockers:
  - Busy with work
    - Reshuffling office teams
    - Part-timing PM at work, on top of design
bl:
- last:
  - Deck work with gi
  - Ensuring Free opportunity moves forward
  - Closer to agreement on DWeb Camp 2020 deal
    - Concerns with COVID-19
  - Client agreement template, and IP template (need agreement)
- next:
  - Call with Jonathan (re: Starling initiative).
  - Shift focus from Bizdev to Finance
    - Needed to close off finance tickets
  - Primary focus: handbook and issue resolution
  - Prototyping jekyll based index for meeting notes
- blockers:
  - Discussion items underneath
  - Please ask about logging time with clients/invoices/docs to get paid
el:
- last:
  - Worked infra meeting about Free work
- next:
  - Waiting on a response from Free
  - bl: email docs?
    - Working on it
- blockers:
  - No blockers
pc:
- last:
  - Stepping back from Governance and Finance (focus on StART project)
  - Development project focus
  - Better at logging hours
- next:
  - Preparing for goal/role definition
  - High priority: Spend time on StART project
- blockers:
  - No blockers
  - Frustrated with remoteness

Discussions

bl joining governance + ops
- Call for joining? and new time?
- dc: hard to finding new time and blocking off (bl: okay for existing time)
dc: next steps on closing PRs?
- Hanging for 2 weeks
- pc: direct reach out?
- bl: commit to paying attention to pull requests
  - People spending time needing to ping people
- dc: working group level
  - bl: process problem?
  - dc: gets pinged when wg is mentioned in an issue
  - Park for future conversation
Role definition: social media (pc)
- Borrowed process from sociocracy books
  - 3 step process: need, question, explore ideas, role description, delegate for synth
  - First step: understanding (the need)
  - Exploration: Dimensions
  - Decide: feedback and measurements
  - Rationale: online interaction (pending branding, in process)
    - Assign someone who can have full responsibility to interact with people online
  - Dimensions that it involves? Suggestions:
    - Examples: How many hours per-week? Can they create new accounts?
    - dc: expect twitter, linkedin covered
    - Can they create new accounts? Take name spaces?
    - dc: not worried about defining the mature version of the role
      - Where are we currently at? Seed-planted state
      - What it looks like in a year less of a priority
      - Maybe in 3-months the role would be different in scope
    - bl: decide as a group what our platform is? maybe a business development discussion
    - pc: do we lock it to the platforms we are currently on?
    - dc: why not start with the ones we have now?
    - pc: squatting is not in the domain of the role?
      - bl: probably not, not an individual choice
    - dc: using the platforms we have now as a lean model
    - pc: who gives permission? below everyone? are they in a working group? who are they talking to?
    - bl: working group level is okay (2-3 people)
    - dc: we have a wg-ops, wg-gov, next month consideration inhabiting the wg
    - dc: prefers to not go fast, not a sole person decision, small group decision for direction (peer oriented)
    - yg: what’s the purpose (driver)
      - pc: more of a role definition, now is a good time to say a definition
    - yg: end result would help define what that role would be. outcome driven
    - bl: decide on a strategy and role would be very lean (delegate as necessary)
    - pc: process trial for roles like this (future)
bl: anyone has questions about:
- Client agreement template
  - dc: confirming direction we should proceed?
- Employee IP agreement
  - dc: reviewed!
- Intro deck slides
  - dc: reviewed, love colour and direction!
  - dc: intro deck colour (uv concerned about buy-in)
    - discussed on call, all (bl, pc, dc, el, yj all +1) into the colour direction with the understanding that we’ll move into the website with this direction
- Public holiday policy
  - bl: all read in the next couple of days please
- Jekyll site for meeting notes I shared in chat
  - bl: respond in public room
- Questions about timesheets and invoices
  - dc: can you make a guide for individuals to know they are ready? how is accountability on who is invoicing happening?
    - bl: go to finance room to address the questions
  - dc: DEADLINES! Can we have them in calendars?
  - dc: invoicing schedules?
    - bl: dates for payday, payroll submission deadline, and invoice deadline in the calendar. more dates, yes.
- Send me your TD forms + SIN
  - dc: can you be clear about what is still required from whom?
    - bl: we only have TD1 and TD1-ON from pc, bl, yj, so we still need them from
      - el
      - dc: my SIN is in passbolt I think? I added it before.
      - uv
      - gi: SIN in passbolt via pc
    - bl: I need y’all to send an encrypted PDF of TD1 and TD1-ON forms to the Tax Forms folder in our Drive
      - See here for instructions

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