2019-12-17 Hypha Worker Co-op: Finance WG Meeting

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Time: Tue, Dec 17, 2019 @ 4:30pm
Location: https://jitsi.hypha.coop/hyphacoop
Attending: bl, yj, pc
Cultivator: pc
Notetaker: yj

Item	Time (min)
Personal Checkins	5
Task Board Review	25
Announcements	5
Discussions	20
Process Checkout	5

Notes

#acc indicates questions for our accountant

Task Board Review

• Archive Done tasks
  • #130 Migration to Dejardins
  • #111 CRA my business
  • #89 Draft accounting billing payroll workflow. Closed orphan todos.
  • #65 Setup bank account
• Review HIGH [priority-★★★]
  • private#4 Setup TransferWise
    • bl - Hope to finish by End Of Month.
    • bl - remaining: sorting out “beneficiary address”, and documenting
  • #156 Run first payroll
    • pc: Talked to sales agent
      • spoke with onboarding agent (more helpful)
      • got 40 min walkthough
  • #154 Setup Quickbooks
    • Discussion: invoice footers. shortlinks to CRA docs. keep them?
      • bl: shortlinks kinda long
      • will have to keep them around indefinitely
      • Suggestion: use article numbers instead of shortlink on invoice for internal refrences
      • #todo:patcon include article numbers to CRA legilations in footer
    • re-assign to just yurko?
  • #122 Bookkeeping. nothing.
• Triage new tasks
• missing labels wg:NULL | [priority-NULL]

Discussions

• payroll system walkthrough (patcon)

  • new payroll account from CRA

    • new screens in CRA for payroll #todo

  • Deduction Types

    • No defaults
    • Bare minimum (CPP EI etc) get added automatically, and aren’t shown
    • Can add stuff here and no effect until applied to employees
    • Can add deduction types as experiment
    • “test” RRSP is just a placeholder

  • Pay Groups - frequency and such

    • came with one default.
    • for helping pay people on different cycles or with different settings.
    • new ones show up in Payroll tab

  • Income type

    • will just use “regular” type most. many ppl use for years.

  • Pay method will be static number, not automatic

  • The Job

    • Hourly doesn’t work for us. We’ll choose yearly and define custom deposit each payroll
    • Manual calulations for time/clip/etc

  • Statutory discussion

    • Pay out stat on each paycheck
    • Possible solution: increase vacation aboe 4% to deal with it in wagepoint
      • #todo Ask bookkeeper?

  • SIN Numbers

    • in passbolt
    • needs to store outside of accounting system too
    • Wagepoint shouldnt be the only place

  • #TODO record home branch address

  • doing Payroll

    • First day and Last Day dates ?
      • 1/1/2020 and 1/31/2020 when paydate is 1/15/2020
    • #TODO ask accountant about this
    • We can enter Stat pay and custom amount for wage
      • Check # of hours 177.33??

  • NAICS code? link (via dc)

• #todo infra passbolt admin. created #175
  • #todo infra doc groups
  • #todo safe place to store within the week
• #todo wrap up in year-end summary #164
  • #todo couple lines from each 1h before
  • #todo:patcon group summary

Process Checkout

• patcon: ran long. yj: but lots to discuss.
• patcon: call issues. some tech-related, resolved with new phone.

Action Items for Cultivator

• Migrate items with #todo:person to task board
• Publish meeting notes to GitHub
• Publish meeting template for next meeting

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