2019-02-05 Hypha Worker Co-op: All Hands Meeting

Time: Wed, Feb 05 @ 5-6pm
Location: https://jitsi.hypha.coop/hyphacoop
Attending: yj, uv, el, pc, bl, dc (halfsies), gi (listen)
Cultivator: pc
Notetaker: yj Next up: uv, gi, el, bl, pc, dc, yj

Agenda

Item	Time (min)
Personal Checkins	5
Task Board Review	25
— Working Group Updates
— Project Updates
Announcements	5
Discussions	20
Process Checkout	5

Notes

Personal Checkins

Have you had a pet growing up?

uv - Dog, passed away, now family got another one. yj - lots of animals!!!!! (yurko is a secret dr. doolittle) bl - turtles, dont knwo where they came from, and dont know where they went (Maybe they became the ninja turtles?) el - No pets pc - No pet currently but once “mom came home with it”.

Task Board Review

Archive Done tasks
Review HIGH [priority-★★★]
- private#4 - transfer wise
- #156 - continuing
- #154 - continuing
- #136 - Bios collected, visual treatment.
- #102 - AGM
- #177
Triage new tasks
- Personal Hypha E-Mail
missing labels wg:NULL | [priority-NULL]
- Skipped

Working Group Updates

Business Planning wg:business-planning
- bl: working on “investment readiness program” (IRP)
  - IRP - try an see if there is a fit with helping civic tech projects become coop
    - co-op development ideas
  - have not gotten full approval to go ahead
  - proposal draft: https://docs.google.com/document/d/1_s9vdwZf7OJrgK_g8YGpfqvUKjr1UGdE9E40wgLghGA/edit#
- bl: new opportunities
  - Social media analytic toolkit
  - Opportunity from Matthew Grey: Data goverance framework for startup (tomorrow discussion)
  - Free studio space network setup + IT support
  - Co-op ecosystem thing
Finance wg:finance
- bookkeeper prepared financial statements up until now
- have payroll coming up in 2 weeks. planning to run every month even if small
- recommendation:
  - people do work they get paid
  - if there is a problem with the client paying - the loss is collectivised
- decisions from last finance WG meeting:
  - send invoice in quickbooks every period (or quote at discretion of project lead, for small amounts), and prefer NET15 (but flexible to client)
  - Hypha pays on the 15th of each month for the work that is done up to the end of the previous month (e.g. Feb 15 payroll covers up to end of Jan
  - when an invoice has not been collected, or failed to be collected, this is treated as business cost and we strongly advocate that this not affect the timely payroll to the employee (how to manage our cashflow to allow this is a separate discussion, if there is an issue with cashflow, we will discuss at all-hands)
Governance wg:governance
- We generated a vision from folks input, can read in planning doc here, also:
  
  This AGM will celebrate our previous accomplishments while allowing us to check in on milestones and set a course for the year ahead both personally and collectively. There will be advance notice and planning so we all come prepared for the meeting. The time will be a mix of structured and unstructured with a casual vibe. There will be social events that grow our feelings of connectedness to each other and our neighbors. We will end the weekend more excited than we started.
- started to take up ops issues
Infra & Ops wg:infra-ops
- yj: personal emails in progress.
- more co-learning together (ansible + config management)
- some server issues that should be resolved (passbolt + jitsi)

Project Updates

Aether. product market fit lately, and less development. Trying to pass some to udit.
StART. Code for Canada. Dawn Development. Inheriting. 2 weeks sprint.

Announcements

🏁📢 Hypha first AGM will be Sat-Sun May 30-31. Let us know ASAP if availability changes

Discussions

purchasing Zoom account
- bl: jitsi feels fine
  - not sure why we use whereby
- dc: jitsi craps out all the time on ppl
  - zoom is decent
  - whereby/appearin is worse
  - have not found tool that works consistently for all members
  - edgi used one zoom account for lots of ppl
- uv: discount for nonprofits?
  - doesn’t like jitsi, willing to try something else
  - npo rate: tech soup canada = CAD$90 + USD$75 (annual only)
  - https://www.techsoupcanada.ca/en/directory/472
- yj: zoom = community call barrier with software install instead of browser
- dc+pc: no intention to stop using jitsi for internal comms
- yj: yearly or monthly?
  - pc: monthly? dc: monthly +1
- no decision, but no objection to letting dc+pc push fwd to address their needs
Opportunities
- Data Governance Framework
  - dc: would need permission to make a call at bizdev
  - consent for bizplanning to make a decision after meeting tomorrow? (e.g. contacting Matthew by end-of-day or Friday)
    - no disapproval
    - 4/7 ppl on all-hands will be at bizdev meeting
- IRP
- Free Studio space network. IT Support.
Check-in on goal-setting by each wg (udit) POSTPONED
- dc: flag that half-way thru quarter
  - suggest: full hour next week?
  - suggest: commit to use next WG meeting groups to discuss
  - DECISION: 1h for goal discussion next week (replace standup)
bl: IRP proposal validation?
- uv: async?

Process Checkout

pc: we went overtime by 20min

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes to GitHub
Publish meeting template for next meeting

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