2020-01-29 Hypha Worker Co-op: Governance WG Meeting

Time: Wednesday, Jan 29, 2020 @ 10am-12pm
Location: https://jitsi.hypha.coop/hyphacoop
Attending: dc, pc
Cultivator: dc
Notetaker: dc, pc

Agenda

Item	Time (min)
Personal Checkins	5
Task Board Review	20
Discussions	40
Co-work	50
Process Checkout	5

Notes

Personal Checkins

How was last night?
- pc: Civic Tech Saint John, was great! Felt nice to offer something
- dc: Civic Tech Toronto: nice to revisit the community :)

Task Board Review

Governance wg:governance
- Archive Done tasks
  - done.
- Review HIGH [priority-★★★]
  - #155 dc did first pass. reviewed some gov and OCA docs.
  - #101 bylaws
    - what’s in scope of bylaws?
    - dc: story of student union: template bylaws and added extra. operating book had bylaw-y comments. split was all off.
    - dc: plain language
    - pc: would love to read “bad bylaws” to develop stronger sense
    - dc: good chapters in “ours to hack and own” platform coop book
  - #125 WSIB
    - dc: can get tender letter on file. some clients might want
    - WSIB not same as meeting OSHA (and this is operations)
    - dc: WSIB primarily protects employers (cynical take). employees can still file for claims if we don’t pay in
    - dc: we should think of this as an “employer protection” task, not “employee protection”
    - DECISION: fill out online form to get on WSIB radar #todo
  - #97 time-tracking role
    - good #cowork task
  - #90 service inventory
    - good #cowork task
  - #cowork create social media role description #todo
  - private#81 archive mostly done #cowork last bit
- wg:ops label review
- Triage new tasks
- missing labels wg:NULL | [priority-NULL]

Discussions

#102 AGM Dates
- dc: surprised ppl thought this was too far in advance to sched
  - patcon should be high priority. dc: esp first one
- dc: consider sched board of director meeting as section of AGM
  - Interpretation that ALL board must be there
AGM visioning responses and goal-setting
- Reviewed and discussed in AGM Plannning Doc
#102 Milestones into Objectives (Co-work below)
- Review objectives and prepare “milestones that need to be hit/indicators that demonstrate success”.

Parked discussions

Peer-reviewing
Role check-in

Candidates for co-work

#97 Time tracker role (social media role?)
#90 Add why’s to Service Inventory
#81 README work
#123 WSIB registration

Co-work: Working Group Milestones into Objectives and Road to AGM

From Udit, January Cultivator:

“Could we have each working group spend time with their section below to discuss internally and flesh them out. And in our next All Hands (Wed, Feb 5th) each working group will present all the (1) objectives they wish to pursue for the year and (2) milestones that need to be hit/indicators that demonstrate success.”

Process:

check-in on O language
write/convert existing bullets into KRs
confirm timing, add [Q1], [Q2]

Revised Governance objectives:

O: Formalize a governance structure that meets legal requirements [Q2]
- KR: By-laws drafted [Q1]
- KR: Consult professionals (legal & accounting) over by-laws [Q2]
- KR: Publicly share annotated/plain language version of our bylaws [Q3]
O: Build [governance] relationships with “neighbours” [Q2]
This is piece of a larger goal in the Strategic Plan connected to BizDev
- KR: Develop working definition of “Local Solidarity” and “Decentralized Neighbours” [Q1]
- KR: Materially celebrate a peer or neighbouring organization publically [Q1]
- KR: Writing publicly about our role in the co-op movement [Q2]
- KR: Be interviewed about our organization [Q2]
O: Host initial Annual General Meeting by fiscal year-end [Q2]
- KR: Launch peer interviewing process [Q1]
- KR: Prepare agenda and structure for successful meeting [Q1]
- KR: Select collective training/development activity [Q1]
- KR: Run parallel AGM activity that involves neighbors [Q2]
- KR: Have election that fills seats [Q2]
- KR: Member perception of meeting success [Q2]
O: Build organization-wide understanding of governance [Q2]
- KR: Develop distinct responsibilities for governance and operations working groups [Q1]
- KR: Demonstrate improved individual understanding of concepts through AGM participation. [Q2]

Revised Operations objectives:

O: Create operations workspace
- KR: Identify operating practices around organizational structure, roles, and working groups [Q2]
- KR: Map existing tasks to roles [Q2]
- KR: Run 1 experiment to map organizational sentiments

Additional Operations goals (from All Hands):

O: Cultivate the culture needed to be an effective remote organization
O: Develop a public voice for the work we do [related to above objective: Build [governance] relationships with “neighbours”]
- KRs from above could move down
Feel empowered to do sick work and share it with each other
- [feels like personal objective? related to effective remote organization objective. Not sure how to plan this Q1]

Process Checkout

Did not happen today

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes to GitHub
Publish meeting template for next meeting
dc: WSIB registration

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