2019-11-13 Hypha Worker Co-op: All Hands Meeting

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Time: Wed, Nov 13, 2019 @ 5-6pm
Location: https://jitsi.hypha.coop/hyphacoop
Attending: yj, pc, el, bl, dc,
Cultivator: dc
Notetaker: yurko Next up: gi, uv, pc, dc, el, bl, yj

Agenda

Item	Time (min)
Personal Checkins	5
Task Board Review	25
— Working Group Updates
— Project Updates
Announcements	5
Discussions	20
Process Checkout	5

Notes

Personal Checkins

• In honour of the recent snowfall, what is your favourite winter activity?
  • pc - Winter date - fireplace show room with with some hot chocolate
  • elon - Stay at home - no winter stuff - computer
  • ben - working indoor is quite nice - if i work in the winter i can play in the summer (the thought is nice tho)
  • yurko - winter road rage - making a snowman pre-slush stage
  • dc - missing snowboarding

Task Board Review

• Archive Done tasks
  • #134 not done
  • #117 closed. #todo add notes
  • #137 deferred
  • #85 complete
  • #92 @dcwalk just need to move it forward
  • #119 #todo next bizdev
  • #132 on-stack to discuss today
  • #71 patcon is blocking humself
  • #135 patcon and elon will talk #todo
  • #127 #todo documentation. #discussion: is this working? yay/nay
  • #95 felt bocked. up to ben (assignee)
    • dcwalk: maybe start with doc before PR? bl:
  • #discussion what’s our line of adding things to todos? (patcon)
  • #130 money moved. waiting on bank work. so CLOSING
• Review HIGH [priority-★★★]
  • #137 downgraded priority
• Triage new tasks
  • #143 no label. just new ticket. need to send contract.
  • #120 one-pager for our internal understanding. #new isuse: HST and non-profit vs for-profit.
  • #118
• missing labels wg:NULL | [priority-NULL]
• #todo dc: spawn issue for explainer/documentation of our status as a nonprofit worker co-operative

Process Checkin

• yj: felt efficient
• pc: liked that discussion was queued for after
• bl: feels great

Working Group Updates

• Business Planning wg:business-planning
  • No major updates
  • Canceled meeting for this week
  • Devop opportunity
  • Having weeklies for distributed press. no update.
  • PatcnConfrence retrospect - pushed to a later date
  • distributed.press having weekly meetings with uv and mai but a little early for sharing with group
• Finance wg:finance
  • Three signatories on bank acct
  • Applied for CC, first name for now, then follow up with second card
  • yj: #todo invite patcon to online banking
  • Need access for final director (@patcon)
• Governance wg:governance
  • Lots of big stuff ahead (bylaws, agm)
  • pc: maybe start gov meeting? dc: defer a couple weeks
• Infra & Ops wg:infra-ops
  • el: No updates
  • Archive command for bot
  • Email address blocked (bl: raises urgency)
  • el: Schedule next meeting for next week #todo

Project Updates

Skip

Announcements

Skip

Discussions

• IDRC devops opportunity (patcon)
  • Notes from call: https://github.com/hyphacoop/organizing-private/blob/master/2019-11-12-idrc-devops.md
  • Possible aligns with us
  • Temporary position, could be contracted later (leaning towrds co-op)
  • 35/hour week 1 year contract - devops
  • How does inra work in an open environment
  • Union job - given to 1 person
  • 20% time - that could be used for converstaions that are less structured
  • Could it be 1 person takes but supported by “peer support group” - possibly allot of support for this
  • Possibly - Pat takes the roll and pays coop for its time
  • dc: this is not a hypha opportunity?
    • PC: legaly - not a hypha thing
    • PC: reallity its a “hack” to share 1 union position between multiple people
  • bl: legal language could be a blocker
  • dw: dont know until you see the languange in the contract. Union may be strickter, but not what we should lead with
  • bl: onboarding is hard enough, adding distributed work adds overhad to the job.
  • bl: Feels sub projects may work but leaning on hypha exclusivly is not work
  • dc: 10 from dawn
  • yj: willing to help but cannot commit specific hours, think it’s right up patcon’s alley
  • bl: no block, not personally participating
  • el: seems interested in the work
• rough dec’n making steps (dc)
  • e.g. 2 recent decisions:
    1. Applying for credit card (early discussions, gh issue and parallel chat convos that didn’t have a clear outcome, dec’n on call)
    2. Payroll (proposal document, one-on-one review, gh issue, poll on loomio)
  • dc: forensics on past decisions?
    • bl: felt like maybe “reverse decision-making”. doc first. not proposal. flagged discussion that went backward to gihub/loomio.
    • dc: just want shared practices.
• discuss our communication tools & task workflow (ben) so we can reduce noise for everyone and appropriately assign decision-making power to WGs:
  • Proposal for When to use which communication tool
    • talked about deprioritizing loomio on last call (edit: making loomio not the primary/mandatory place to check for updates)
    • challenge: tagging wg labels doesn’t ping
  • Improve task workflow skipped
  • Time tracking practices skipped

Discussion Parking Lot

• credit card reimbursement process (yurko)
• employee READMEs (patcon)
• jitsi: is it working? (elon+ben)
• ops?
  • Improve task workflow
  • Time tracking practices

Action Items for Cultivator

• Migrate items with #todo:person to task board
• Publish meeting notes to GitHub
• Publish meeting template for next meeting
• dc: spawn issue for explainer/documentation of our status as a nonprofit worker co-operative

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