2019-08-07 Hypha Worker Co-op: All Hands Meeting

Time: Wed, August 7 @ 5:00-7:00pm
Location: https://meet.jit.si/hyphacoop
Attending: pc, dc, ei, bl, yj (briefly)
Notetaker: ei, yj, gi, pc, dc, uv, bl

Agenda

Item	Time (min)
Previous Action Items	35
Announcements	5
Working Group Updates	15
Project Updates	20
Discussions	45

Notes

dc ideologically opposed to naked headers
people aren’t sure yet about this new meeting template
- seems light on notes
- dc: should we go through all tasks? seems much
- pc: prioritizing label? +1 dc
- patcon: feel like things were accomplished. but won’t have notes
- dc: kinda opposite, unsure what has been accomplished

Announcements

Saturday noon until whenever BBQ at Ben’s (add to calendar + ping uv), pc + el + dc
- this is a post-burnout therapy session, no talking biz

Working Group Updates

Business Planning
- dc: we really need to meet, operating cost needs to land
- dc: gi wants to do branding in august
Finance
- pc: called a place in Vancouver and ask what format they used, they have no experience with coops
Governance
- dc: waiting on the articles, we do not have draft by-laws
- pc: look at CoTech for inspiration
Infra & Ops
- pc: infra meeting broke, reschedule

Project Updates

Aether
- bl: signed contract with burak
  - dc: where is it? GDrive
- #todo consolidate notes to Aether 3 pad (ben)
- #todo open invite to join hypha’s aether instance (all)
- dc: what would we use it for? threaded convo space for small business. like loomio(ish)
- pc: consider small internal use-case? #todo?
  - bl: for now maybe for random chats
- questions
  - how do we receive USD? maybe transferwise?
    - patcon: can we just choose a standard thing we can use for any cross-border
    - dc: money always hard
  - dc: relying on deposit of USD to CAD account not great (getting hit with bank conversion)
  - bl: can add a USD account, and transfer whenever rate is good
    - bl/dc agree
  - #todo research employees taking USD as payroll
    - dc: suspect this is complicated due to deductions
    - dc: employee relationship with hypha is likely different than contract relationship with Internet Archive (hypha doing deducations and payroll)
  - dc: #todo decide payment methods we’re willing to accept
Primal Glow
- pc: holding pattern, need to send contract on rates
- #todo proposal
- #todo contract for group review

Discussions

Business status
- Legal: awaiting articles to be accepted
- Financial institution: blocked on articles, decide on whether to take cheques, wires…
  - #todo research and proposal
- Bookkeeping: yj’s spreadsheet
- Business plan: #todo need to get started on it again (pc, uv, dc, bl)
- Time tracking: clockify, #todo everyone get on it
- Voicemail: dc did it, wrapping up the task
- CWCF membership: dc on it, tracked on tasks board
- Infra:
  - el: I think only sign up to new stuff when we need to use it?
  - bl: “what is my responsibility and my powers? what are things I own and what should I be passive about and let others decide for me? what are my expectations of others?” <– ben feels there is huge disconnect among the group
  - what do you expect of yourself?
    - pc: in sync with ppl, need to be in dialogue with others
    - el: work with whole coop and do what’s needed
  - what do you expect of others?
    - pc: high bandwidth communications, clarity of responsibilities, roles & scopes
    - el: current process seems fine but slow, other orgs that move faster seem to make decisions quicker, deadlines could help
  - bl: feels it is slow and lack predictability
- Branding: #todo gi to restart
Infra
- Overview of tools and processes
  - Implemented (ready to use and expectation that everyone has it set up)
    - passbolt, loomio, matrix rooms, email, web server, clockify, github, gdrive, phone
  - Committed (consensed on adoption and deadline to implement)
    - bl: needs documentation of infra in handbook
  - Backlogged (everyone stop spending time on this)
    - …

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