2019-04-03 Toronto Workers Co-op: All-Hands Meeting

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Time: 17:00 - 18:00 EDT
Location: https://meet.jit.si/offline
Attending:

• Garry
• Elon
• Udit
• Yurko
• Dawn
• Patcon

[TOC]

Agenda

• Check in on Previous Action Items
  • all: ask folks to re-poll on avail time for co-working
  • all: figure out how to keep track of tasks
  • yurko: book credit union visits
  • dawn: refer accountant to ben
  • ben: discuss with accountant from OCA / referral from dawn
  • yurko: NUANS search before next meeting
  • ben: draft a PM role proposal on loomio
  • all: please put your position on transparency
  • udit: Schedule a business plan WG call
  • Finance WG: Investigate financial softwares (e.g., intuit quickbooks wave, other options?): [loomio thread][3]
• Quick Working Group Updates (10 mins)
  • Business Planning
  • Finance
  • Governance
  • Infra & Ops
• Upcoming Discussions
  • Transparency of conversations, tools
  • Transition of Infrastructure
  • Check-in on PM/reminders role
  • Decision on non-profit status
  • Finances: Software + Banking
  • Review feasibility report / business plan
  • Articles of Incorporation

Notes

• Review outcome of the standing meeting poll (general availability)
  • https://loomio.cryptography.dog/p/Mw68SUar/update-our-general-availability-for-co-op-work
  • Wed 5-6pm is the time block
  • Weekend: dc(sat), udit(sat)
  • yurko: can do it with advanced notice preferably after 1:00pm
    • Can be made avalible if needed
    • Flexible (not 6am in the morning)
  • elon: Flexible (similar to yurko)
  • garry: heads up on Saturdays
    • no-go: Tuesday/Thursday, May-June, with evening class
• Tasks management:
  • todos by email was helpful
• Update our mailing list:
  • EDGI: everyone can see who’s on the list
    • Non-sensitive account information
      • EDGI: we used dropbox paper and keybase
    • Re-poll and update periodically
      • EDGI: we used gh issues and voting on slack channels
  • Google Drive (not preffered)
  • Unpublished hackpad?
  • Move into transparancy conversation
• Credit Union visits:
  • Meridian (booked for Thursday, 5:30pm)
    • Clarify Dejardins relationship
  • Compare with Duca
  • Adding notes to existing notes and Loomio thread
• NUANs search:
  • 2 entries for Hypha
    • Hypha Inc. showed up
      • No issue with conflicting result
    • How to read NUANs search: https://drive.google.com/open?id=1Zixwqo_N-8y_cjDwKUADZnwfe0dJVQkj
  • Results and notes in Google Drive
  • 90 day as of Sunday (March 31)
    • Name is reserved
    • Submit articles of incorporation
  • Decide on: Non-profit vs for-profit
    • Vote on decision
    • Drafting articles for incorporation
    • Check-in with OCA with submission? (dc: when we get a bit further along!)
• Business Planning working group:
  • Business planning Meet on April 10, 3:30-5pm
  • Hackpad on Loomio
    • https://hackmd.io/bhCvNYx-SkmzPy4CYTeEDQ?both
    • Add items to hackpad before attending the meeting
• Accounting software:
  • Accountant to provide input on software decision
  • Check back on this next week

Transparency

• Patcon:
  • CivicTechTO (Conveyer to open, Humane process to going open)
• DC:
  • Thinking about legal thoughts: like bank accts! people’s personal info like addresss!
  • Discuss per-project vs org transparecy
• Garry:
  • Generally agrees with DC’s thought in Loomio thread
  • per-project transparency issues?
  • More relevant to current level of commitment to org
• Udit:
  • Strong feeling to be always being closed
    • Why certain things need to be default open
• All: More time is needed on the Loomio thread
  • Contribute use-cases that illustrates an example in the thread (help with understanding context for discussion)
  • Patcon:
    • ORID Discussion Method (Facts/Feelings)
    • Using Pol.is
    • Running Loomio thread

Quick Working Group Updates (10 mins)

• Business Planning
  • Meeting next week
• Finanace
  • Funded the loan account (everyone contributed to loan account)
• Governance
  • Talk to some people soon. Mid-April to check back on Non-Profit vs For-Profit
  • Patcon, DC meet on the 16th
  • Report back with summary for all to review
  • Voting on decision (Loomio)
• Infra & Ops
  • Looking at Pass-bolt for team password/secrets management
  • Going with the self-hosted option
  • Addresses a way of keeping secrets
  • Comparison document: https://hackmd.io/r-9dtnqcQRe9FPC7nSUTvg
  • Needs an email
    • Do we need an SMTP?
    • Lead-in to a larger discussion around team communication and email management

Actionable Items

• ben: draft a PM role proposal on loomio
• all: please put your position on transparency
  • Review current contributions
  • Contribute cases (e.g. project)
  • patcon, etc: Share resources
• all: poll on updating mailinglist
• dc: to move PM role notes to Loomio
• ben: discuss with accountant from OCA / referral from dawn
  • Investigate financial softwares (e.g., intuit quickbooks wave, other options?): [loomio thread][3]
• patcon (depending on the outcome of thread): look at using pol.is
• all: Loomio discussion for email (communications)
  • Next week discussion on mailinglist admin and adoption an EDGI-like
• patcon: chairing next meeting

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