2020-04-08 Hypha Worker Co-op: Governance & Operations

Time: 9:00-11:00pm ET
Location: https://jitsi.hypha.coop/hyphacoop
Attending: dc, bl
Cultivator: dc
Notetaker: bl

Agenda

Taking time, work balance
- bl: too many projects, figuring out how to manage and step back
- dc: figuring out how to say no – I’m working on it!

Review [priority-★★★] [priority-★★☆] [priority-★☆☆] [priority-none]
- #199 OKR
- #240 will discuss COVID-19 internal response
- #102 AGM – intentionally not worked on
- dc, bl agree to close the issue for Mozilla proposal, don’t require internal proposal
wg:gov label review
- #101 bylaws not touched, reassigned from bl to dc
- handbook#13 intentionally blocked
- #133 not touched
- handbook#15 “how to get involved” – does this become onboarding?
- #155 up priority, needs to happen, (related to #120 HST), bl to step in
wg:ops label review
- #95 IP assignment, bl
- #250 hiring process – needs to be fleshed out below
- #131 much closer to being done than looks, join infra meeting to resolve?
  - infra should take care of how to implement internal routing and host mailboxes
  - ops should decide policy on who and when does a new email address spawn
  - plan can be “tell infra” for creating email, treat as third-party service provided by el
  - #todo join infra call to sort this
- #97 roles attached to working group #73 #97 #121
  - need guideline on this “this is how we do timetracking”
  - split around payroll side?
  - #todo make the template around role spawn an issue for this
    - update roles page
    - make template
    - “empower” WGs/people with process to define their own
- #217 dc to pick up, some tasks this week
- #175 passbolt
  - #todo talk with infra about how to land this

#240 Internal COVID-19 response (todos at bottom of the docs)
- https://github.com/hyphacoop/organizing-private/issues/35
#250 Hiring
- PM for infra
- TODOs from implementation doc:
  - dc: grab descriptions of hiring process, job descriptions from elsewhere
    - ask uv
    - add to gdrive
  - develop hiring process
    - CV/resumes on file
    - networks/word of mouth
    - template of job desc.
    - how do we hire in our values
  - create template of job desc.
  - improve onboarding process
    - (currently language in guide, skips “onboarding” section of handbook (!?))
  - ip assignment, contractor agreement
  - add to handbook: employee bulliten board (OSHA)
Defining roles (park to next week)
- #97 #121 #73 all roles atached to WG
- proof of concept social media
- PM for infra
#todo:bl join infra meeting to discuss #131 and #175, review/update WG description

Migrate items with #todo:person to task board
Publish meeting notes as
- governance: open access, or publicly indexed with restricted access
- operations: open access, or publicly indexed with restricted access
Reset meeting pad for next meeting

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