2021-04-08 Hypha Worker Co-op: Operations & Governance

Time: 1:00-3:00pm ET
Location: https://link.hypha.coop/calls
Attending: pc, dc
Cultivator: dc
Notetaker: dc

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Discussions	30
Co-work	50
Process Checkout	5

Notes

Personal Checkins

some riffing

Announcements

Task Board Review

Review [priority-★★★] [priority-★★☆] [priority-★☆☆] [priority-none]
- 6 in Feedback Required
  - #440 dc small review to merge
  - #437 dc small review to merge
  - organizing-private#120
  - organizing-private#124 MERGED
  - #444
  - handbook#121
  - handbook#119
- 1 in doing
wg:ops label review
- we reviewed and re-prioritized TODOs and moved into
wg:gov label review
- didn’t review

Discussions

#todo:pc ticket for adding redirect gem
#todo:pc ensure all hypha repos have label sync
Prep for Planning Call
- provide plan for initiative transition IN ADVANCE -> dc
- Wrap up health and safety IN ADVANCE -> cowork next week
  - plan training. online self-guided. solo or TOGETHER! dc reco’s shit training
- drafted initiative playbook -> dc
- updated Meetings playbook for hosting meetings (AGM, new formats)
  - #todo:pc add shortlinks for new templates
- updated Handbook to current status
  - remove/adjust deprecations
  - #flag history versions years
  - 1 hour co-work to wrap up minor threads
  - 1 hour co-work on info architecture
    - and needs finding?
    - what are people accessing?
Recall, from last meetingk: https://meetings.hypha.coop/2021-04-01-operations.html
- budget request for strat planning
Ops (WG for stewarding our shared practices and policies for effective remote collaboration.)
- paying for tools we use that we don self-host (non-profit status for some)
  - miro 1/yr $170
  - hackmd (!!)
  - when2meet
  - google drive [free]
  - github [microsoft overlords]
  - signal
  - matrix (tomesh hosted)
    - donate to tomesh?
  - riot
  - gitbook -> honkit
  - jekyll
- öffice supplies
- health and safety stuff?
  - baby-step? token funding for ergonomics (trackpads, DJ stands, etc.) $x
- future: benefits
- budget for social? minetest or minecraft
Governance (WG for ensuring our cooperative has a healthy structure, this includes drafting by-laws, maintaining articles of incorporation, and planning annual members meetings.)
- AGM (food, social activity, etc..) ($250-500)
  - loomio hosted by infra
- Strategic retreat ($200-300)
  - slightly more modest AGM
  - loomio hosted by infra
- fees assoc. with interfacing with the gov’t ($100+ for amendment)
- fees for associations (CWCF, OCA) [punt to bizdev]
  - CWCF –> $50
  - OCA -> $150/year ($500/year to vote) [punt to bizdev]

Process Checkout

Started late

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes as
- governance: open access, or publicly indexed with restricted access
- operations: open access, or publicly indexed with restricted access
Reset meeting pad for next meeting

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