2019-04-10 Toronto Workers Co-op: All-Hands Meeting

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Time: 17:00 - 18:00 EDT
Location: https://meet.jit.si/offline
Attending:

• elon
• yurko
• ben
• udit
• garry
• dc

[TOC]

Agenda

• Previous Action Items
  • ben: draft a PM role proposal on loomio
  • all: please put your position on transparency
    • Review current contributions
    • Contribute cases (e.g. project)
    • patcon, etc: Share resources
    • patcon (depending on the outcome of thread): look at using pol.is
  • all: poll on updating mailinglist
  • dc: to move PM role notes to Loomio
  • ben: discuss with accountant from OCA / referral from dawn
    • Investigate financial softwares (e.g., intuit quickbooks wave, other options?): [loomio thread][3]
  • all: Loomio discussion for email (communications)
    • Next week discussion on mailinglist admin and adoption an EDGI-like
  • patcon: chairing next meeting
• Quick Working Group Updates (10 mins)
  • Business Planning
  • Finance
  • Governance
  • Infra & Ops
• Upcoming Discussions
  • Transparency of conversations, tools
  • Email handling
  • Transition of Infrastructure
  • Check-in on PM/reminders role
  • Finances: Software + Banking
  • APR 17 Decision on non-profit status
  • early-MAY Review feasibility report / business plan
  • mid-MAY Articles of Incorporation

Notes

• Ran through previous action items

Working group updates

• Business planning
  • first review, early-May discussion with group, second pass in next couple weeks
• Finance
  • Yurko: Met with Meridien, left notes on hackpad.
  • Apparently didn’t know that Desjardin and Meridien have merge
  • Cheapest account is $9
  • Virtual Bank called Motis
  • Will add more based on reply to email
  • For multisig (2 signing officers for withdrawals) has to be in banch
  • Paryroll not Desjardins but Pay Work
  • Dawn to check out Desjardins in the next week, ideally
  • Yurko can ask more questions at DUCA if required
• Governance
  • Dawn: Slight update and another round of conversations with other co-ops
  • On track for reccomendation for next week (Non profit vs Profit)
• Infra & Ops
  • Dawn: Role of PM/Cultivator, what’s the best way to store the burgeoning member handbook?
  • e-mail and mailing list infrastructure (today’s conversation)
  • Yurko: looked at passbolt (saas or self-hosted) Link

Discussions

• Check-in on PM/reminders role
  • Reviewed Tasks
    • covers everything
    • not a small job, thinking about transfer
    • 2 - 3/4 hours
    • dc: about 2 hours 2 weeks ago
    • notetaking?
      • dc: separate (rotate on a list)
      • udit: separate notetaker + pull request
      • dc: updated loomio with our decisions
  • Consensed on Cultivator and Note Taker roles
  • Member Handbook
    • Proposal to put it in github repo
    • ben: business plan? mission/vision in handbook?
      • dc: business plan in december-retreat
    • garry: handbook a project in itself? or cultivator maintained?
      • dc: operations wg has it as “project”
    • yurko: handbook as processes, roles, mission/vision
    • ben: name H2O?
    • dc: I can volunteer to edit/submit
      • ben: using PR flow for simple stuff
      • dc: yes, but if a lot of drafting that is not great
    • Consensed to use a separate github repo
• Who will take over the cultivator role:
  • current person decide who person should be?
  • open volunteer led? then cultivator can suggest
• Volunteer cultivator until the end of April?
  • Udit end of April
  • dc: can do May
• Transition of Infrastructure
  • Hackmd
    • all members should be able to use the notetaking software we have, they can’t we should change that!
    • host our own? transition to another software?
      • problems the server or the software
      • problems in chrome and firefox
      • jitsi+hackmd combo?
    • proposal: demo different pad for next call, have cultivator pick one
      • riseup (Next meeting)
      • etherpad
      • cryptpad
  • Github Org
    • dc: changing github name to reflect our actual name?
    • “hypha-coop” or “hyphacoop”
    • “hypha-worker-coop”
    • “hypha-cooperative”
    • no dashes, same as URL
  • URL external // internal .systems .codes .club
  • Consensed to change github org name to hyphacoop
• Transparency of conversations, tools
  • Is there something we should be doing differently in the process?
  • https://loomio.cryptography.dog/d/2V7FvXbT/operational-transparencies-to-the-public
  • Proxies?
    • Yurko leaning toward DC’s list
    • Garry
  • Udit: knowing why things are open (having a perspective on that from the get)
  • Garry: clear delineation between public and private (and DENOTE THAT CLEARLY)
    • We should talk about project-specific privacy and how to manage that
  • dc: I think that handbook where this decision lives, but permates spaces (i.e., meeting templates?)

Upcoming Discussions

• Transparency of conversations, tools
• Email and mailinglist
• Transition of infrastructure
  • domain
  • securing namespace elsewhere (social media, dockerhub, etc…)
• Finances: Banking
• Finances: Software
• APR 17 Decision on non-profit status
• early-MAY Review feasibility report / business plan
• mid-MAY Articles of Incorporation

Actionable Items

• ben: business planning (human resources, operations) drafting by APR 24
• udit: business planning (market, advertising) drafting by APR 24
• ben: discuss with accountant from OCA / referral from dawn
  • Investigate financial softwares (e.g., intuit quickbooks wave, other options?)
• dc: Set up desjardin meeting
• dc: set up handbook repo
• garry: thinking about project-specific transparency
• all: please put your position on transparency
  • Review current contributions
  • Contribute cases (e.g. project specific)
  • patcon, etc: Share resources
• udit: Cultivator until end of April
  • demo different pad for next call, have cultivator pick one (riseup)

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