2021-02-17 Hypha Worker Co-op: All Hands

Time: 5:00-6:00pm ET
Location: https://link.hypha.coop/calls
Attending: pc, dc, el, bl, yj, gi, uv
Cultivator: pc
Notetaker: yj uv, dc, pc, gi, el, bl, yj

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	1
Discussions	39
Project Updates	14
~~Task Board Review~~	0
~~Working Group Updates~~	0
Process Checkout	1

Notes

Personal Checkins

How are you feeling coming into this call? https://app.moodlight.team/plot/0BPeG4

stressed drained confused awkward energetic engaged

Take 30 seconds to find something in your home. Share something about it, or what it reminds you of.

white poppy. anti-war.

Announcements

… (none)

Organizational Transformation

super brief intro
HackMD pad: Call me Chrysalis v1 – Hypha’s Organizational Transformation
Miro board: Call me Chrysalis
objective + plan of action
- bl: re: Scaling Agile @ Spotify diagram in hackmd
  - i feel like we’re one tribe. chapters = WGs. squads = squads. no guilds.
  - dc: not intended to be followed to a tee, but yes
- gi: should we make a playbook?
  - something to help ppl that have not spun up a squad (or tribe in spotify lingo)
  - flow for the initiative
  - dc: collected preliminary thoughts from prior convos, so much of playbook work is done
  - gi: something to track initiative (gantt of maybe not?) overview for the org
    - maybe our big spreadsheet link.hypha.coop/capacity-planning
  - dc: “the power of gantt is real” -1 gi :)
- pc: vibe with gi
- el: good
- yj: lots of good stuff. brain overloaded. need time to process.
- uv: proposals and scope. What are we approving?
  - specific outcomes? budget? somthing else?
  - +1 mapping for all the transformations in Miro
  - dc: strategic goals - build out Y2 strategic goal for the next month to “prime the pump”
    - map roughly to OKRs and squishy undocumented tasks
- dc: explore the broader arc
  - things to be done by ops
  - time to prepare: ~2h per WG
  - new meeting: 2hr planning meeting
    - draft the initiatives / squads
  - goal to reduce the # of hours in meetings and restructure them
    - biweekly all-hands (1h)
    - quaterly (2h)
    - semi-annual restream (2h)
    - annual members meeting (3h)
    - board meeting (1h)
  - bl: backlog strategy
    - dc: close wont-dos
      - review issues and close them off
      - ideas that we never discussed should not live in backlog
      - taskboard grooming has never really happened
      - norms around doing tasks
  - #todo:wgs close of tasks that wont do
  - apr: planning meeting. course correct if needed
  - aug: check-in for how “back office” functions work (finance/admin)
bl: one final concern
- that we had one extreme (silo’d) and now perhaps proposing other extreme (everyone on every initiative)
- but won’t know until we try
dc: are we good to move forward with this? +7 CONSENSUS
uv: dcwalk!! +1 everyone

Project Updates

dpress/compost (uv)
- crunch time
  - getting all deliverables
  - getting site polished
aether (bl)
- going well. moving quick.
- found lawyer for formation
- get service running again. migration out of GCP
- community liaising
- more content generation (getting into wider convos)
- feeling lots of hypha overlaps
meet.coop (yj)
- ansible work has begun
- looking at getting monitoring up
MJW (pc)
- debriefed on last SEO workshop
  - still challenged by differing skill levels across group
- SOW for 1h/wk drop-in digital coaching slot
- working toward tech skills assessment for board membership
StART (pc)
- project management turnover in start
- made space for user testing
- 2 more sprints = 1mo
- bl: are we less involved?
  - if we’re less involved, can we stop admin’ing +1 dc uv
  - #todo:pc discuss in 2 wk finance transfer private#118
QM (uv)
- underway, new round of work started
- work session comming up
Bentway (dc)
- hypha on micro-residency: gi + dc = CO-LEADERSHIP!
  - 2.5K
  - all of hypha could be on payroll
- development through NL
- FL making formal invitation soon
- gi: lump sump? yes, likely
  - dc: reco we track hours. decide how to split later
TraffMobility (yj)
- WE GOT IT!
- bl: point of contact?
opportunities:
- (skipped)

Task Board Review

Archive DONE tasks
- … (skipped)
Review HIGH [priority-★★★] tasks
- … (skipped)
Triage NEW tasks
- … (skipped)
Assign UNASSIGNED tasks
- … (skipped)

Working Group Updates

Business Planning wg:business-planning
- … (skipped)
Finance wg:finance
- … (skipped)
Governance wg:governance
- … (skipped)
Infrastructure wg:infrastructure
- … (skipped)
Operations wg:operations
- … (skipped)

Process Checkout

~~How are you feeling leaving this call?~~
~~https://app.moodlight.team/plot/OBG834~~ (skipped)

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes as open access, or publicly indexed with restricted access
Reset meeting pad for next meeting

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