2019-03-27 Toronto Workers Co-op: All-Hands Meeting

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Time: 17:00 - 18:00 EDT
Location: https://meet.jit.si/offline
Attending:

• Garry
• Elon
• Udit
• Benhylau
• Yurko
• Dawn

[TOC]

Agenda

• Check in on Action Items
  • Schedule a business plan WG call
  • Schedule governance co-work session
  • Make spreadsheet in gdrive
  • yurko: Share etransfer contact info: [chat link][2]
  • all: submit money and record amount on [spreadsheet][1]
    • Ledger established to reflect bank account. Includes copies of receipts [spreadsheet][4]
  • ???: Investigate financial softwares (e.g., intuit quickbooks wave, other options?): [loomio thread][3]
  • yurko: book credit union visits
  • yurko: paid NUANS search
  • yurko: order phone number
• Quick Working Group Updates (10 mins)
  • Business Planning
  • Finance
  • Governance
  • Infra & Ops
• Upcoming Discussions
  • Infrastructure: Password Manager + Emergency Backchannel
  • Transition of Infrastructure
  • Decision on non-profit status
  • Transparency of conversations, tools
  • Finances: Software + Banking
  • Review feasibility report / business plan
  • Articles of Incorporation

Notes

Check in on Action Items

• set up regular (remote) business working group
• use standing when2meet (re-poll/ask folks to update)
• another call for folks to send to money if they haven’t already
• yurko set up personal account that is temporary under his account
  • question: should be added to acct for two people?
  • if they are already at RBC should be able to add
  • no one expressed strong thoughts of it as a need
• question: how are people tracking tasks?
  • add to upcoming discussions stack
• aim to book credit union visits this week

Quick Working Group Updates (10 mins)

• Business Planning
  • Business Planning doc was initially drafted needs to meet for next step
  • Connect names to vibes, fun celebratory activity
• Finance
  • Credit Union visits coming up, question: how important is accessible location?
    • DC: I think that it was a characteristic, but not sure how to weight it amongst options
    • UV: Along transit line important
  • Financial software
    • Desktop versus online Quickbooks
    • Wave (cloud free trial)
  • Accountant
    • Ben: do we need co-op specific accountant
    • Dawn: I could ask Allan who they used
  • side issue on making the decisions and consensus
• Governance
  • Co-worked, good vibes!
  • Two major bits: articles of incorporation, incorporators
• Infra & Ops
  • Not much

Discussions

Added: Temperature check on name

• results of check: appears not a strong issue with the collision
• UV: not concerned with name
• DW: I was no + no
• Thought: Use of loomio
  • maybe confusing to know if people have read if there is no response
• Search “Hypha Worker Co-operative”
  • unsure whether the Worker is part of the search term
• Agreed: Next Wednesday, April 3 to submit search!
• TODO: Talk to NUANS member or to OCA to confirm the best way to search
• TODO: Perform NUANS search!

Infrastructure: Password Manager + Emergency Backchannel

• first step: agree on password manager
• DC: Could we use loomio to rank options?
• UV: Could we set a date for decision
• YJ: Connection to privacy connection
  • e.g., file with hashed passwords on a gh repo
• DC: balance of putting stuff on loomio? thought that was the place we thought we discussed keeping records of decisions on loomio
• UV: proposal-driven approach, tension of reconciling
  • two phase deliberating then proposal driven pitch for adoption
• DC: Use loomio to have a record when it enters the decision-making phase
• YJ: also we can change
• BL: TODO: please put your position on transparency

Transparency of conversations, tools

• DC: Need time to have a more fulsome dicussion, use that loomio thread BUT concern surfaced in chat this call
• Are people okay with with the financial sheet being viewable as-is?
  • Some abstentions and thumbs up, no thumbs down

Added: How are people tracking tasks

• GI: forgetting we have stuff to do, but using loomio and does that work to check-in
  • Are there discrete levels of task management in Loomio?
• BL: Loomio doesn’t allow assignments
• DW: Loomio allows for notifications, but also proposals are time-driven
• GI: Kanban okay but requires more of a PM role
• BL: How to manage sharing responsibilities
• UV: Todo list at end of meeting helpful, a flow of prep time and review before next meeting
• GI: email reminders (loomio)
• Maybe we should define a PM / reminders role
  • chairing
  • reminders
  • notetaking (?) <– dawn things this should be seperate
  • adding reminders to calendar and notes to gh

Upcoming Discussions

For next time:

• Check-in on PM/reminders role
• Transparency of conversations, tools
• Transition of Infrastructure
• Decision on non-profit status
• Finances: Software + Banking
• Review feasibility report / business plan
• Articles of Incorporation

Actionable Items

• ???: ask folks to re-poll on avail time for co-working
• ???: figure out how to keep track of tasks
• yurko: book credit union visits
• dawn: refer accountant to ben
• ben: discuss with accountant from OCA / referral from dawn
• yurko: NUANS search before next meeting
• ben: draft a PM role proposal on loomio
• dawn: follow up with OCA on name (eventually: Service Ontario)
• all: please put your position on transparency
• udit: Schedule a business plan WG call
• ???: Investigate financial softwares (e.g., intuit quickbooks wave, other options?): [loomio thread][3]

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