2020-04-23 Hypha Worker Co-op: Finance

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Time: 12-1:30pm ET
Location: https://jitsi.hypha.coop/hyphacoop
Attending: yj, bl
Cultivator: bl
Notetaker: bl

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Discussions	30
Process Checkout	5

Notes

Personal Checkins

• Jitsi, how are you doing?
  • yj: load used to be between 6-7, only had 6 cores, seems some things are getting delayed… now our load average is 0.1 of 1 core
  • switched to a whole new computer altogether
  • old machine
    • 8 cores, gave 6 to jitsi, machine also has other stuff running, uses Proxmox/KVM
    • 2.3 GHz (2018 Q1 processor)
  • new machine
    • 12 cores, gave 8 to jitsi, machine has nothing else running (except shared storage), uses VMware vSphere/ESXi
    • 2.53 GHz(2011 Q1 processor)
  • in both, 8G of RAM assigned to jitsi (new machine has 24G we can assign if needed)

Announcements

• …

Task Board Review

• Review DONE tasks
  • none
• Review [priority-★★★] [priority-★★☆] [priority-★☆☆] [priority-none]
  • #120 bl will wrap this up next week
  • #121 internal is mostly payroll
    • yj: names… somebody who collects (external) and shares (internal) the harvest
  • #185 reimbursement
    • yj: didn’t have to submit CC and just put a reasonable exchange rate (take CC rate)
    • bl: +1 to not require
  • #250 hiring. untagged finance since work is done
  • #109 confidential employee info
    • yj to take it to infra to wrap up
  • #155 bl will finish

Discussions

• Final steps to close out HST ticket https://github.com/hyphacoop/organizing/issues/120
  • use conventional method for ITCs
  • mission work? Deal with it when the time comes

  • use accrual method of accounting, and set up to remit taxes based on invoices (not collected cash)

    • yj: when does HST get remitted, hits when you use/invoice (accural method) vs. collect/pay (cash method)
    • yj prefers accural, he thinks pc prefers cash
    • cash method is more straight-forward, good for small biz
    • accural method provides more forecast, good for self-employed
    • bl: if we bill a client 10,000, we are on the hook for 1,300 to CRA
      • cash method: when we receive the money
      • accural method: when we send the invoice
    • yj, bl: decision to start with cash method
• Payroll period vs. payroll cycle, revisions to our current reporting
  • talked about this yesterday, bl will do it for upcoming cycles
• Support members in their CERB application where needed
  • did this yesterday
• CEWS (75%) and BCAP (40,000 loan with 25% forgiven) follow-up
  • yj: we may qualify for one of the things for CEWS
  • #todo yj to follow up on CEWS
  • #todo revisit BCAP around June (when we hit 20,000 payroll)

Process Checkout

• …

Action Items for Cultivator

• Migrate items with #todo:person to task board
• Publish meeting notes as
  • business-planning: open access, or publicly indexed with restricted access
  • finance: open access, or publicly indexed with restricted access
  • governance: open access, or publicly indexed with restricted access
  • infrastructure: open access, or publicly indexed with restricted access
  • operations: open access, or publicly indexed with restricted access
• Reset meeting pad for next meeting

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