2020-04-22 Hypha Worker Co-op: Governance & Operations

Time: 9:30-11am ET
Location: https://jitsi.hypha.coop/hyphacoop
Attending: bl, dc
Cultivator: dc
Notetaker: bl

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Discussions	30
Co-work	50
Process Checkout	5

Notes

Personal Checkins

What’s happening in your life unrelated to Hypha?
- dc: reading “Ruined by Design”
- bl: resizing a picture frame

Announcements

None

Task Board Review

Review [priority-★★★] [priority-★★☆] [priority-★☆☆] [priority-none]
- …
wg:gov label review
- #101 dc: been drafting them, expect to take 3h, should be done by eod
- #133 bl: I haven’t start, both for members and contractors, will fork into two tasks
- #155 bl: will call Hema. Scenario example very helpful
  - bl: how to doc HST stuff?
    - dc: can have HST subsection in Finance page
    - bl: will keep HST scenarios in Finance tab
- #102 AGM next meeting
  - dc: may try to push to June
  - bl: not reason to have in May
- handbook#13 after bylaws
- #202 peer feedback
  - dc: we’ll do it not pc bc of timing
wg:ops label review
- #95 #201 waiting on feedback
- #250 hiring
  - dc: will eventually move process to handbook
  - bl: if we hire foreign contractor, contractor will invoice us as corporation or individual, we pay bills via transferwise in one of the supported currencies, they have to take care of taxes
  - bl: we need transfer of IP for orgs for contractor to sign
- #217 workplace health and safety
  - dc: we hav > 5 employees, need to do some extra stuff :D
  - bulletin board, went thru checklist, …
  - need to have a policy on workplace safety and on workplace harassment, etc.
  - need to define a role “safety champion” do an online training :)
  - everyone probably has to do an online training
  - whole thing on MSD, one of our identified risks!
- #175 passbolt. bl: next on the list after emails, backup locally for now
- #97 time tracking. dc: some setup tasks not captured in finance role, this can be relevant, talk about it soon!
- #100 letterhead. dc: blocked on shortlinks, but can kinda move ahead
- #190 employment relationships. dc: ties into our other tasks, upgrade to 2 start

Discussions

Hiring for position update
- dc: outreach to individuals, tracked reachouts by gi, uv, dc
- dc: opportunity thru teacher in Alberta, but devs very junior
  - have a senior mentor and pair with junior person
    - bl: very difficult, client will be paying a lot for junior dev to learn stuff and then the mentor, doesn’t work for this project arrangement
- dc: uv, gi suggested hackerschool advertising?
  - bl: should prioritize coop forums (e.g. cotech), concerned with culture fit
- dc: facttic/fiqus and a UK coop
  - bl: can pass around in Spain, personal coop circles
- #todo:dc make job posting advertising channels into a spreadsheet

Co-work

Candidates for co-work: CWCF call questions

Process Checkout

parked

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes as
- governance: open access, or publicly indexed with restricted access
- operations: open access, or publicly indexed with restricted access
Reset meeting pad for next meeting

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