2021-04-29 Hypha Worker Co-op: Business Planning

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Time: 10:00-11:00am ET
Location: https://link.hypha.coop/calls
Attending: uv, dc, pc
Cultivator: uv
Notetaker: pc

Post-Call Summary

• quartering planning wrap: allocating time
• dripline: last-mile on polis post #441
• CIU update
• internship planning (social media strategy)
  • to be continued next week

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Discussions	30
Process Checkout	5

Notes

Personal Checkins

• dc: busy, frustrating while marking, need a weekend (not this weekend)
• pc: no nola, was excited but probably not a good idea
• uv: moving. wifi might go out during move.

Announcements

• Canada Summer Job! got it! discussed below

Task Board Review

• Review DONE tasks
  • … (skipped)
• Review [priority-★★★] [priority-★★☆] [priority-★☆☆] [priority-none]
  • … (skipped)

Discussions

• plan for creating internship project #450
  • setting up is ops, not bizdev
  • dc: seems like there are no actual deadlines until 7 days after someone starts
  • first thing: prep to list and advertise job
  • can wait maybe a week (re: bizdev convo)
    • ops needs to move a bit sooner
  • today: loose convo “what is the role?” (discussed below)
  • pc: can we advertise in our networks? is that cronyism? dc: seemingly no exclusions. feels like good strategy.
• quarterly planning (10 min)
  • https://link.hypha.coop/projects => initiatives gsheet
• Cadence of work:
  • Dripline (drop bimonthly) 12
    • Each article requires two convos: ~1 hour
      • Meeting: Kick-off + Brainstorm (1h) (x3hrs)
      • Work async (6hrs)
        • Writing (4hrs)
        • Reviewers (1hr) x2hrs
      • Meeting: Check-in (1h) (3xhrs)
      • 1 call/month first Thursday
    • Once a month
  • Hello Hypha (reduce 2-3 calls/mth), 8hrs
    • Set up coordinations of calls in chat
    • firm on wed slot being only time for hellos
    • bizdev and opps calls can still be scheduled
  • Radical Co-op Development, 8hrs
    • ah hoc meetings with co-ops in formation (5)
    • CIU 1.5 call (1.5)
    • checkin for rad co-ops, incl CIU
    • CIU = 2h block. (30mins) 0.5h (1xhrs)
  • Maintaining Social Spaces, 4hrs
    • 1/qtr planning (1hr) (x3hrs)
    • maintaining/doing the role (9hrs)
  • Landing opps (ad hoc), 3hrs
    • Adhoc
• Next steps:
  • Initiative playbook [WIP] for appropriate initiatives #next
    • https://hackmd.io/3cHZXCNoQOKOCHy0pYu8og?edit
    • not needed as much for small initiatives, but more substantial ones
• CIU: talking about “young co-op champions”
  • young proselytzers
  • connection to our internship?
  • #todo:uv bring to next meeting
• Dripline update (15min?) #441
  • #todo:dc publish to dripline
  • #todo:pc GIFs from polis convo
• internship planning #450
  • Marketing Co-ordinator (description and link below)
  • Start Date: May 10 (2 wk)
  • dc: process to amend if position radically different
  • uv: wrote really broad, so should be ok
• Next call:
  • #todo:pc Qtrly social media sync #next
  • instagram for interaction (pc) #next

Next week: Developing a social strategy

• Topics for posts
• People we want to reach
• Hashtags we should use?
• Accounts to follow – how do we tie this into our ecosystem map
• Voice and tone
  • words we want to use?
  • emojis
• add stuff to our image bank
• develop post templates
• how do we use our various social accounts differently? why do we have these different accounts? what’s the unique value each brings?

Original application: https://docs.google.com/document/d/1x3m_NqDt5mSqcVVwLUempofhTjCH88v0hGljM2ilS2c/edit Timeline: 10 weeks and 16 hours/per week

• Develop, implement and evaluate communications strategies and programs designed to inform clients, collaborators, and neighbouring organizations about Hypha’s initiatives
• Support in developing and implementing advertising or sales promotion strategies through digital media channels
• Gather, research and prepare communications material for internal and external audiences
• Co-ordinate special projects and promotional events for internal and external audiences

Teamwork – interaction with others

• Will experience working in nimble and tight-knit multidisciplinary teams Communication – exchanging thoughts and information
• Will develop skills in communicating business and technical information to diverse audiences including clients and stakeholders, technical readers, and people in the co-operative sector and general public Digital Skills – skills to understand and use digital systems, tools and applications
• Will experience working with leading edge open source tools and processes as well as gain exposure to emerging digital technologies and protocols Leadership – combination of skills including communication, ability to delegate, and traits such as honesty
• Will learn effective decision making in a democratic and value driven co-operative organization

Process Checkout

• …

Action Items for Cultivator

• Migrate items with #todo:person to task board
• Publish meeting notes as
  • business-planning: open access, or publicly indexed with restricted access
  • finance: open access, or publicly indexed with restricted access
  • governance: open access, or publicly indexed with restricted access
  • infrastructure: open access, or publicly indexed with restricted access
  • operations: open access, or publicly indexed with restricted access
• Reset meeting pad for next meeting

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