2019-08-21 Hypha Worker Co-op: Standup Meeting

Time: Wed, August 21 @ 5:00-5:30pm
Location: https://meet.jit.si/hyphacoop
Attending: yj, gi, pc, dc, uv, bl, el
Notetaker: yj, gi, pc, dc, uv, bl, el

Agenda

Standup (3 min/person)
1. What did you work on this past week?
2. What do you plan to work on this coming week?
3. What are your blockers?

Standup Notes

Person: dc
- last:
  - Draft for application CWCF
  - BLOCKER: Wait for articles before submiting
  - Placed into gdrive
  - No president
- Handbook work
  - Git book with deploy scripts
  - Not just MD. really needed
  - More discussion item
- Hosts values invra conversation
  - By end of the week
- next: Values and more handbook stuff
- blockers: Articles, Our Networks
Person: yj
- last:
  - Aether onboarding with bl
  - No Articles yet!
  - Loomio backlog
- next:
  - Continue Loomio backlog and dive into Aether
- blockers:
  - Hours in the day! ipfs stream for Our Networks
Person: gi
- last:
  - Loomio stuff
- next:
  - Restart brand
    - October November?
    - Quick catch-up session
- blockers:
  - Time
  - Navigation other people’s schedule
Person: uv
- last:
  - Catchup
  - Start counting hours
    - Spreadsheet
    - Help with baseline hours
    - in Loomio
- next:
  - Back to business plan
    - pc reaserch
      - neighbours
    - bl reserach
      - accounting
      - payroll
    - Next few weeks - meeting
- blockers:
  - Time for summer
Person: pc
- last:
  - Accountants research
    - What other coops use
    - Reaching out this week
    - Range From DIY @ 50k
    - Wave accounting +1
    - REAL accountants Dont use
      - Freshbooks
      - Wave
    - Different things between accountants, mixed messages
    - Rates
      - Min $250/month
      - Not forthcomming for pricing at this point
    - Info Loomio thread
  - Brierwood shutdown - meeting
    - Past worker-owner interested to work with other co-ops
  - Digital Coaching
    - Cold feet with approach
      - Got not great feedback
    - Thinking past initial period
    - Winding back to digital coaching
    - Will we apply for RFP?
      - If we are not then support for RFP
  - OCA resources hard to find, but lots of info
  - Toured CSI and got run-down on hotdesks
- next:
  - Want to move forward with accountant things but not sure of support
- blockers:
  - Waiting on incorporation (accountants)
Person: bl
- last:
  - Aether
    - Onboarding and Onboarding with Yurko
    - First feature wip
    - Fully setup for implementation
  - Accounts, tools, billing, currencies, payroll, taxes
    - What accounts we need
    - Desjardins
      - US and CAD account
      - Setup CAD optionally US
    - Collect and exchange to CAD in foreign currency (TransferWise)
      - Hard to send money INTO account (From Canadian institution into system is hard) but TransferWise is working on this (detail doc on Loomio thread)
      - <= 1% fees (transaction + exchange)
    - Timesheets (Clockify)
      - Tags for billed items?
      - Basic setup for daterange
      - Ask accountant
    - Tax witholding amount (Wave / accountant, register CRA payroll account)
      - Need business number and CRA number
      - Transfer money to employee and to RP account
    - Investigated Wave, FreshBooks, and Odoo (accounting software)
      - Odoo Cloud vs Community
        
        UI odd
        
        Self-hosted Community has less features
        
        Should be able to do the job if we really want to self-host
      - Leaning towards using Wave (uv also using it, accountants seem to generally recommend against it)
    - GST: Don’t set up GST until we speak with the accountant
- next:
  - Writing that pad with all that^
- blockers:
  - Articles and accountant
Person: el
- last:
  - Read loomio threads
  - Looked a little into accounting software
- next:
  - Infra meeting next week
- blockers:
  - None right now

Discussions

Other stuff
- Hot-deskting
- Record keeping
  - How long do we keep them
Bookkeeping
- Some do it themselves
- Accountants notes
  - Book keeping needs to be done right
  - Can be done yourself (dc, uv, bl all have experience doing bookkeeping)
  - Chirga. reco by Fourth Pig. independent. bookkeeper/accountant
    - Hard to talk to
    - Preferred non-in person
  - Varun @ Think Accounting
    - Really personable
    - Very tech-savvy
    - Will adjust down if transaction and attention is low
  - For-profit coop (come as you are) accountant: Hema
    - Good to speak with
    - Kind
    - No rush
    - Happy to advise
    - Generous with her time
    - Don’t bill for every little thing
    - Worked with no-prof
    - Own book keeprs or provide
    - Assumed cheaper? 750 (clarify monthly or annually)
      - pc: still clarifying. might be a one-time, and she misread my follow-up
    - bl: Proposal should include costs and implications
    - pc will create proposal
(Discussed CWCF website opportunity, but half the people were already off the call)

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