2019-06-05 Toronto Workers Co-op: All-Hands Meeting

Time: 17:00 - 18:00 EDT
Location: https://meet.jit.si/hyphacoop
Attending: patcon, dcwalk, garrying, elon, yurko (later)

Notetaker: garry

Next: benedict, patcon, udit, dc, elon, yurko, garry
Bump to end on taking turn :)

[TOC]

Agenda

Quick Working Group Updates (10 mins)
Past items:
- all: collect examples for handbook toolchain discussion
- elon: migrate services from .club/.dog to .coop domain (loomio / jitsi name / experimental services (pw))
  - infraops: what to do with link.hypha.club/drive and http://pass.hypha.systems
- all: review business plan in google docs
New items
- Discuss: Meeting pace (dcwalk)
- Discuss: Task tracker (patcon)

Announcements

conversations with government about facilitation re: pol.is
Submit Articles of Incorporation Thursday
Moved Loomio to .coop domain: loomio.hypha.coop
We have a LinkedIn page (patcon)

Notes

Working group updates

Business Planning
- Updating of the business planning doc
- Strategic and financial plan for first year
  - Operating expenses still an unknown
Finance
- Stalled until incorporation
- Open account with Dejardins (after incorporation)
Governance
- Incorporation signed
- TODO Patcon: Review articles of incorporation (PDF in Drive)
Infra & Ops
- Infrastructure inventory doc (inspo from EDGI, public)
- Passbolt (experimental still)
- Flagged: Short-link spreadsheet feedback
- TODO Infra: Review short-link implimentation MVP
  - Unclear when to give feedback
- Idea: Quick decision point in calls
  - Loomio decision

Meeting Pace

Summer schedule is changing for people
- Should we continue meeting weekly?
- Getting over the hump of incorporation
Maybe a way of signalling no-updates
- More breezy updates
Every 2 weeks?
More conversational, quick chat
Rifting on another open-call (1 question, what’s on your mind, what are updates?)
Meetings are still needed:
- work needs to be done with by-laws and operations
Informal meeting every 2 weeks
- With no hard agenda
15 minutes?
Should start a project call?
TODO Patcon: A poll on new call schedule/cadence and format
- Start at 30mins for now, and maybe scale back to 15mins
TODO Patcon: A poll on project call schedule/cadence and format

Task Tracking

For project work:
- Get concensus with the project team on task management/tracking
Multiple levels and tools: internal projects with working groups and external groups
Patcon: Finding hard to track through Loomio
We already have multiple repos that assist in task tracking for WGs
Patcon: A single GitHub repo for org-level tracking
- Prefers Trello, or something like it
Yurko: Wouldn’t be a bad thing to have
- Not sure what it would look like
GitHub Projects have an org-wide view?
Speaking to the value of a Project Management role
Try something first and respond to it to see if it works
Maybe think about a CivicTechTO role proposal process
- People express interest
Maybe have the role accounted for with an incoming project and be a model for org-level PM process
Fuzzy multiple places: Loomio, GitHub, Google Doc, Hackmd, Chat

Follow Up

Actionable Items

all: Review short-link implementation MVP
patcon: Create a Loomio thread on short link implementation
patcon: create loomio poll for new summer meeting/check-in cadence
garry+patcon: begin drafting org PM role definition
patcon: update template with new call url
patcon: update template with new format (example)
patcon: migrate last week’s notes to github
patcon: migrate these notes to github

Upcoming Discussions

(Copied from May 27, 29 meeting)

Review Y1 strategic/financial plan:
- Compensation
  - Relationship of “billable” and “non-billable” work and compensation
  - Wage (Living Wage, Guaranteed Income)
- Financal Plan
  - Y1 operating costs
  - Projected income (profit-loss) statement
- Strategic Plan (lite)
Design jamming continues
Check-in on Transition of Infrastructure (and Cleanup)
- decision: using shortlinks in official way
Check-in dc’s research/study proposal
Finances software

_{Edit this page}

Meeting Notes

All Hands template
Initiative Pad #1 template
Initiative Pad #2 template
Archive as open access
Archive as restricted access with public stub

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