2019-06-05 Toronto Workers Co-op: All-Hands Meeting
Calendar
GitHub
GDriveTime: 17:00 - 18:00 EDT
Location: https://meet.jit.si/hyphacoop
Attending: patcon, dcwalk, garrying, elon, yurko (later)
Notetaker: garry
Next: benedict, patcon, udit, dc, elon, yurko, garry
Bump to end on taking turn :)
[TOC]
Agenda
- Quick Working Group Updates (10 mins)
- Past items:
- all: collect examples for handbook toolchain discussion
-
elon: migrate services from .club/.dog to .coop domain (loomio / jitsi name / experimental services (pw))
- infraops: what to do with link.hypha.club/drive and http://pass.hypha.systems
- all: review business plan in google docs
- New items
- Discuss: Meeting pace (dcwalk)
- Discuss: Task tracker (patcon)
Announcements
- conversations with government about facilitation re: pol.is
- Submit Articles of Incorporation Thursday
- Moved Loomio to .coop domain: loomio.hypha.coop
- We have a LinkedIn page (patcon)
Notes
Working group updates
-
Business Planning
- Updating of the business planning doc
- Strategic and financial plan for first year
- Operating expenses still an unknown
-
Finance
- Stalled until incorporation
- Open account with Dejardins (after incorporation)
-
Governance
- Incorporation signed
- TODO Patcon: Review articles of incorporation (PDF in Drive)
-
Infra & Ops
- Infrastructure inventory doc (inspo from EDGI, public)
- Passbolt (experimental still)
- Flagged: Short-link spreadsheet feedback
- TODO Infra: Review short-link implimentation MVP
- Unclear when to give feedback
- Idea: Quick decision point in calls
- Loomio decision
Meeting Pace
- Summer schedule is changing for people
- Should we continue meeting weekly?
- Getting over the hump of incorporation
- Maybe a way of signalling no-updates
- More breezy updates
- Every 2 weeks?
- More conversational, quick chat
- Rifting on another open-call (1 question, what’s on your mind, what are updates?)
- Meetings are still needed:
- work needs to be done with by-laws and operations
- Informal meeting every 2 weeks
- With no hard agenda
- 15 minutes?
- Should start a project call?
- TODO Patcon: A poll on new call schedule/cadence and format
- Start at 30mins for now, and maybe scale back to 15mins
- TODO Patcon: A poll on project call schedule/cadence and format
Task Tracking
- For project work:
- Get concensus with the project team on task management/tracking
- Multiple levels and tools: internal projects with working groups and external groups
- Patcon: Finding hard to track through Loomio
- We already have multiple repos that assist in task tracking for WGs
- Patcon: A single GitHub repo for org-level tracking
- Prefers Trello, or something like it
- Yurko: Wouldn’t be a bad thing to have
- Not sure what it would look like
- GitHub Projects have an org-wide view?
- Speaking to the value of a Project Management role
- Try something first and respond to it to see if it works
- Maybe think about a CivicTechTO role proposal process
- People express interest
- Maybe have the role accounted for with an incoming project and be a model for org-level PM process
- Fuzzy multiple places: Loomio, GitHub, Google Doc, Hackmd, Chat
Follow Up
Actionable Items
- all: Review short-link implementation MVP
- patcon: Create a Loomio thread on short link implementation
- patcon: create loomio poll for new summer meeting/check-in cadence
- garry+patcon: begin drafting org PM role definition
- patcon: update template with new call url
- patcon: update template with new format (example)
- patcon: migrate last week’s notes to github
- patcon: migrate these notes to github
Upcoming Discussions
(Copied from May 27, 29 meeting)
- Review Y1 strategic/financial plan:
- Compensation
- Relationship of “billable” and “non-billable” work and compensation
- Wage (Living Wage, Guaranteed Income)
- Financal Plan
- Y1 operating costs
- Projected income (profit-loss) statement
- Strategic Plan (lite)
- Compensation
- Design jamming continues
- Check-in on Transition of Infrastructure (and Cleanup)
- decision: using shortlinks in official way
- Check-in dc’s research/study proposal
- Finances software