2020-07-08 Hypha Worker Co-op: All Hands

Time: 5:00-6:00pm ET
Location: https://link.hypha.coop/calls
Attending: dc, gi, el, bl, uv
Cultivator: uv
Notetaker: bl yj, dc, gi, el, uv, pc, bl

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Working Group Updates	5
Project Updates	5
Discussions	20
Process Checkout	5

Notes

Personal Checkins

Since vacations are coming up for many of us: what’s a vacation memory you’d like to share? Or alternatively, what are your vacation plans this summer?
- uv: north india, grandparent’s farmhouse, entire summer
- bl: birthday week, escaping to another part of spain
- dc: camping everytime it rains goal to have finished the bruce trail when I finish the dissertation #NowItsOfficial
- gi: at home, no plans, hang out with neighbourhood kids (at the skatepark thinking about dumb stuff)
- el: pandemic. no plans, stay at home

Coronavirus Zone 🦠

Announcements

dc: encourge folks to take vacay, and add to availability calendar, and email ops
dc: submitted survey for covid-19 for the city level response, encourage others to
bl: maybe slight payroll delays

Task Board Review

Archive DONE tasks
- #253 move infra to prod
- private#61 Open Collective
- private#71 email leak
- #304 resolutions template
- #306 handle donations
- #261 covid-19 financial support
Review HIGH [priority-★★★] tasks
- private#48 infra as service
  - use as input for business strategy
  - decide at next bizdev meeting
- #307 AGM wrap up. dc working on it. resolutions have to be signed
- private#65 had call with Kaye. now clear on how/what to apply
- #323 FY1 filing
- #313 server setup and access
  - staging area
  - give everyone VPN access
  - document everything in github
- #322 budgeting for next
  - finance starting process to budget together
  - WGs need to report what they want money for
- private#72 COMPOST. tracking grant proposal
- #150 hiring process. dc needs to do some cleanup here
- #311 anti-black racism. dc thinks ops needs to take it up
Triage NEW tasks
- …
Assign UNASSIGNED tasks
- …

Working Group Updates

skipped

Business Planning wg:business-planning
- …
Finance wg:finance
- …
Governance wg:governance
- …
Infrastructure wg:infrastructure
- …
Operations wg:operations
- …

Project Updates

StART
Qm: this week rescheduled to next
COVID-CONNECT: ramping down our cadence + more async
Aether: presented at Open Tech Will Save Us. update business status
Meet.coop
- ben has been working on it a lot (membership, decision-making, working groups, service levels)
- see a way for Hypha to participate both as a reseller (using OC) and have members working for the multistakeholder co-op in waged positions (6 month timeline)

Discussions

Willowbank opportunity
- digitally scan and reuse deconstruction materials
- Hypha to design digital tools, pretty end-to-end involvment
- $25M grant for the entire project
- letter of intent to SSHRC will list Hypha as collaborator
- decision: 5 of 5 members on call approved
Outcomes from AGM: Early goals in business plan. Can we validate if these are the right priority areas for WG’s to develop during the OKR process?
- #todo WGs to look at Appendix B goals to see how their WG is implicated (e.g. comment on the doc, bring up at next All Hands)
#todo OKR process due end of July
AS for Toronto Mesh
- need to apply for IP addresses for the mesh, see if Hypha is okay to be an AS
- dc: process to register?
  - el: need a legal org
  - el: cost will be covered by grant
- uv: what is the benefit of hypha being on this project?
  - el: get IPs as needed, that we can move to diff hosts
- el:
  - IPv4 /24 - $250 yearly
  - IPv6 /40 - $250 yearly
  - …
- dc: commit to be at an IXP?
  - el: others can announce for us
- dc, bl: secondary costs?
- uv: benefits we can offer as a result of this?
- el: need answer soon bc we are planning to deploy
- dc: need a formal relationship
- bl: we should do an internal proposal
- dc: we put a lot of labour/mindshare that does not connect to revenue generators
- uv: also list personal member goals (e.g. skillbuilding)
- #todo make an internal proposal and think hard on Outcomes & Opportunities and Risks
Upgrade Quickbooks
- decision approves Quickbooks upgrade
Check-in about COMPOST/GFTW proposal
- skipped

Process Checkout

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes as open access, or publicly indexed with restricted access
Reset meeting pad for next meeting

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