2019-07-03 Toronto Workers Co-op: All-Hands Meeting

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Time: Wed, July 3, 2019 @ 17.00-18.00 ET
Location: https://meet.jit.si/hyphacoop
Attending:

• elon
• dc
• yurko
• patcon (late)

Notetaker:

• dc

[TOC]

Agenda

• Previous Action Items
  • dc: record voicemail for Hypha
  • patcon: non-urgent task: to switch to using link shortner to version controlled csv in github over gdocs
  • patcon: land the PR using the links!
  • patcon/dc: add link shortner to the handbook
  • elon: shepard task tracker selection
  • dc: fill infra call inbetween all hands
• Discussion
  • Task Tracker
  • Values and our tools
    • What values inform our infrastructure decisions?
    • What do we plan to self-host?
  • Infra Priorities:
    • accounting/billing software
    • CRM
    • alternative communication method

Notes

• Checked-in on action items
• Task Tracker
  • Loomio polls 2 days for items
    • all “infra folks” have responded to two questions
    • internal: GitHub projects still winning
  • dc: is that poll the final dec’n? I wasn’t sure if we needed more documenting based on previous call
  • patcon: Feeling blocked, want to start using sometime. yurko feels this pain
  • dc: just wanted to make sure I understood this process
• Next steps:
  • Ranking poll is going to close over weekend
  • Poll to make use of front-runner will be created and close by next all hands meeting in coming week.
• Values and our tools - parked until we had more time
  • #todo dc to do some set up for that convo later
• Accounting/billing
  • Do we need to have accounting software set up RIGHT NOW?
    • need it soon, but able to do manual invoices if needed for the interim
  • More complicated things: auditing, HSTs, payroll
  • #todo patcon: ask cotech folks and briarwood co-op how they do their books and invoicing
  • #todo dc: reach out to kenzie; co-op creator; OCA… RE: accountant referrals

Follow Up

Next meeting?

• 2 weeks? dc and yurko can’t make it
• 3 weeks? yurko away (until jul 26).
• Schedule for 3 weeks – Jul 24 (All Hands) so set another times
• Set up biweekly meetings following

Actionable Items

• dc: record voicemail for Hypha
• patcon: non-urgent task: to switch to using link shortner to version controlled csv in github over gdocs
• patcon/dc: add link shortner to the handbook
• dc: do some set up for values and our tools talk
• patcon: ask cotech folks and briarwood co-op how they do their book
• dc: call kenzie and co-op creator folks RE: accountant referrals
• dc: reach out to OCA RE: accountant referrals?
• patcon: set up July 24 meeting + biweekly infra meetings
• elon: add notes to gh

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