2020-02-12 Hypha Worker Co-op: Governance WG Meeting

Time: Wednesday, Feb 12, 2020 @ 10am-12pm
Location: https://jitsi.hypha.coop/hyphacoop
Attending: dc, pc
Cultivator: dc
Notetaker: dc

Agenda

Item	Time (min)
Personal Checkins	5
Task Board Review	20
Discussions	40
Co-work	50
Process Checkout	5

Notes

Personal Checkins

In honour of dc’s dying tooth, what is a part of your body you could be friends with?
- pc: gut flora (what are you? “are you in or are you out?”)
- dc: it’s probably the tooth! Despite it leaving me x2. Not life-threatening

Task Board Review

Governance wg:governance
- Archive Done tasks
  - done.
- Review HIGH [priority-★★★]
- wg:ops label review
- Triage new tasks
- missing labels wg:NULL | [priority-NULL]
#123 ops. sent email. website not enough for registration.

Discussions

#102 AGM status update
- discussing doc
  - need to email everyone individually, not group
#202 Peer-feedback
- happening at agm or launching at agm
- kickoff too structured? versus accountability on our own time
- pc: previous experience:
  - working with supervisor intially
  - pairing people
  - enspiral chain of “mentorship” supported by kit or guide
  - full-time: bi-weekly/monthly at pace with org.
  - primed with questions to support each other:
    - e.g., “what are you learning? how to support you right now?”
- dc: in some of the organizational time taking space and provide support (time+space) for
  - setting up peer relationship
  - doing some individal goal setting
  - launching peer rel’n
  - maybe some (by choice) way to share back
- How often?
  - self-selected threshold? 5 hours a month hypha time too little?
  - not try for one fit all sol’n
  - maybe a “buy-in”?
  - have planning sesh check-in
- pc: reflecting about the roll out process
  - what to do together? more together before individual ones?
- dc: thinking about the pace– first year gets us on the right track (germinating seeds) but maybe not the final form (flowering plants)
- dc: OKRs don’t feel appropriate for all types of individual goals
  - some forms of feedback and goal-setting are sensitive and don’t need to be shared
- pc: quite different. two things? which is moree valuable?
- dc: we should check-in with wider group about priorities. I’m not sure pulse, I have preference that might be diff.
- dc: much closer to each other
- pc: what about 360 feedback?
  - dc: (group feedback) can lead to defensiveness. think on personalities.
- summarize:
  - research on other models
  - seek advice on models ppl have used/liked/disliked (maybe with a shortlist ourselves: 3 BULLETS POINTS MAX, NO EMOJI)
  - start drafting session format/proposal for individual feedback
    - some portion at AGM
    - interested in OKRs that go to group
    - space for two: professional goals and personal reflection? needing to accomodate both, could be different sesh, or format
  - check-in/discussion at future all hands
  - finalizing for AGM meeting
- #todo patcon to spawn issue with this, also keen to lead on
Organization roles
- #121 finance
  - all just doing stuff, most
  - OKR goal to write guides
    - dc: guides good! but not the same as role (which could just be bullet points)
  - #todo ops could make a template/set of questions for a role to fill
  - dc: roles as super valuable, repurposable, etc.. (grants, etc.)
- social media role
  - #todo patcon to open PR
  - #todo dc to review
  - #todo ask for opinions/mention at call tonight. discuss next all hands?
- handbook#13 doc’ing (parked)
- #97 time-tracking (parked)
- #73 internal PM (parked)
#101 By-law planning (parked)

Candidates for co-work

#97 Time tracker role (social media role?)
#90 Add why’s to Service Inventory
#81 README work
~~#123 WSIB registration~~ (dc did async)

Process Checkout

dc: went over 30 minutes, got stuck in conversation, didn’t get to co-work

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes to GitHub
Publish meeting template for next meeting
ops could make a template/set of questions for a role to fill
patcon: to open PR (for social media role)
dc: to review (for social media role)
patcon: ask for opinions/mention at call tonight. discuss next all hands?

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