2020-07-16 Hypha Worker Co-op: Governance & Operations

Time: 12:00-12:30pm ET
Location: https://link.hypha.coop/calls
Attending: bl, dc
Cultivator: bl
Notetaker: dc

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Discussions	30
Co-work	50
Process Checkout	5

Notes

Personal Checkins

skipped

Announcements

Onboarding new collaborator: Mai

Task Board Review

skipped

Discussions

OKRs & Strategic Plan for Operations

Goal 3: Hypha should build on our financial budgeting and tracking strategies (Fin, Ops)
- bl: time-tracking important, categorize
- bl: may feed into contibution accounting
- “internal” labour associated with projects (ops+finance, e.g., hiring, invoicing, payroll, bizdev)
  - e.g., “set up time” per-project
  - how is infra implicated on this?
  - vs. organizational labour associated with Hypha operations
- key actions:
  - Develop internal guideline to get a sense of how much cost for each project
  - Update clockify policy for members to develop better tracking/understanding of internal hours
- want costs of labour:
  - how much to: set up lead, set up project, ongoing project costs, keep the organization going
- KR(ish): Update and document tags and tasks in clockify and update guide for members
- KR:
  - need more!
Goal 5: Hypha should identify and support members setting learning goals and interests (Ops)
- KR: draft of good member doc for review (e.g. take up notes from AGM… these are more “internal facing and collaboration” skills as opposed to technical/area/discipline competencies)
- KR: develop a map of skill gaps across organization (organizational core competencies) in Loomio
  - (from action around identify skill gaps)
  - “these are the skills I have and these are the skills I want to have”
  - “what skills do you think I am missing?”
- KR: Updated peer feedback process for Q3 check-in
- KR: Held X calls around competency gaps with folks in industry
Goal 7: Hypha should develop our workflow and processes to support a culture of accountability with defined collaboration and decision-making techniques and tools (Inf, Ops)
- KR: “agreement” on needs for decision-making pain points
- KR: document decision-making boundaries for each WG in handbook
  - When can you act individually and report back (to WG or all hands)
    - “in this situation who are you accountable to first?” org, wg, individual?
  - When can WGs take lead on financial dec’ns without all member consensus
  - How do we shorten the proposal-to-dec’n loop
Goal 8: Hypha should takes steps to ensure our values are reflected in key strategic and financial decisions: procurement, establishing partnerships, and hiring (Fin, Ops)
- KR: document hiring policy
- KR: develop neighbour language around solidarity pricing program
- KR: hold a post-mortem on server procurement process to inform future procurements
- KR: draft a template for procurement in Guides based on existing one
  - some decisions need much shorter proposals to reach dec’ns… e.g. cost/expense, procurement….
Objective missing for operations / gov
Cleanup for stuff from Q1/Q2 spillover

Process Checkout

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes as
- governance: open access, or publicly indexed with restricted access
- operations: open access, or publicly indexed with restricted access
Reset meeting pad for next meeting

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