2020-04-29 Hypha Worker Co-op: All Hands

Time: 5:00-6:00pm ET
Location: https://bbb.hypha.coop/b/hyp-9pd-9gy
Attending: yj, el, uv, bl, dc, gi (late)
Cultivator: dc
Notetaker: uv pc, gi, yj, el, bl, dc, uv

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Working Group Updates	5
Project Updates	5
Discussions	20
Process Checkout	5

Notes

Personal Checkins

Three words to describe how you are feeling?
- dc: too little sleep?
- bl: too many things
- yj: i don’t know
- uv: missing human contact
- el: lots of things

Announcements

Hypha Letterhead and Report, please leave feedback in those docs!
People that have reimbursement please file them ASAP (end May ideally)
Next cultivators early MAY: Yurko, end May: Garry!

Coronavirus Zone 🦠

none!

Task Board Review

Archive DONE tasks
- Seeking clarity on HST
- Client agreement template
- Define finance role
- Adding in expense reimbursement
Review HIGH [priority-★★★] tasks
- Feedback required
  - #95: Draft and sign IP assigment agreemtent
  - #185: Expense reimbursements
    - done but need people
  - #74 needs
  - #100 create Hypha letterhead
- Doing:
  - #250 Developing hiring process (need to figure out how to hire/onboard a company as opposed to an individual)
  - Related issue: draft contractor agreements
    - dc: would be good to send out Friday this week - bl will do by EOD tomorrow
- Todo:
  - #35 Investigate interest free loan
    - closing this issue as the main issue
  - #262 Shortlinks broken
    - Infra made a new tool
    - dc: spin up a new issue for final clean up
    - yj: it’s functional but not “pretty”
    - #todo: add a new issue to track wrap-up tasks
      - update services inventory to reflect new shortlinks process
      - update handbook to reflect new shortlinks process
      - scrub circle-ci job https://github.com/hyphacoop/worker-coop-scripts/blob/master/.circleci/config.yml#L85-L99 https://github.com/hyphacoop/worker-coop-scripts/pull/9
      - add README to describe what this is and how it’s deployed (can be 2 sentences)
  - #261 Apply for covid19 financial support will be the catch all issue
  - #131 Email policy
    - cleaning up process from old to new system
    - will be well documented in the handbook
  - #102 Prepare for AGM
    - will pick up next week and make decisions about date
- Backlog
  - #158 Upgrade bussiness phone number
    - yj: should be lower priority
    - made note in the issue to reflect the actual priority
    - yj:
      - 3 star priority came from text message concerns for certain services
      - We need to continuously make calls so we don’t lose the phone number
    - dc: will make this 2 stars; yj will confirm after call
Triage NEW tasks
- nothing in the main org repo marked as tasks to triage
Assign UNASSIGNED tasks
- skipped

Working Group Updates

Business Planning wg:business-planning
- bl: cleaned up sales pipeline
  - new opps on the horizon
  - prioritization/categorization work required to understand which are opps and which are solidarity
  - writing “white-label”/generic project descriptions to make it easy to apply to future grants
Finance wg:finance
- Expense procedure done, if anyone needs help with reimbursements please get in touch
- Updated Finance page with new info on GST/HST + better description of our org status, how to interact with foreign contractors
- Two new finance roles defined including limits to power
  - Finance Steward
  - Payroll Coordinator
- Looking in to 75% wage subsidy based on new development
Governance wg:governance
- On biweekly schedule
- Priority is still bylaws, a version has been drafted
Infrastructure wg:infrastructure
- Email internal routing updated (show and tell later), cleaned up pipleline, removed aliases that we don’t use anymore
- Task labels fixed
- New shortlinks implementation
Operations wg:operations
- Focus has been hiring; templating and getting someone in for the client project
- Others in the stack: health and safety

Project Updates

StART
- pass for discussion below
Aether
- burak demo’ed, new different compiler, chat features, bl doing infra stuff on google cloud platform
Qm
- had a session last time, moving forward with another on Fri, data scenarios
Starling
- waiting on next steps
COVID-19 response
- includes CTTO “COVID-CONNECT”: pitched weeks ago, defined process, templates made, tools there (Airtable), launching by next week
CWCF (Solidarity project)
- bl + dc have call with cwcf to work on engagement strategy, working with loomio, possibly also airtable to showcase worker coops across Canada

Discussions

Discussion: StART Next Steps
- Call with nomadic on Monday
- Can start next week
- C4C ready as well
- dc flags a concern that dc’s skills are the least required and may not be enough funds
- proposal: nomadic will be a subcontractor with Hypha, will revisit in 1 month; gabe also needs devopsy skills for some tasks
- bl: how long will we be willing C4C?
  - will continue as far as dc understands, although gabe may be less involved in the future
- bl: direct relationship with start?
  - dc: gabe okay with this, but would likely continue through c4c
  - dc: mostly transition to a direct relationship with StART on organizational/management side, but not financially
Discussion: Hank Summer Internship
- Potential project: “The Law & Design CoLab is recruiting 2-3 front-end devs to volunteer their expertise to help us build and launch an interactive, educational website on bail reform in Ontario over the next 2 months (May-June 2020) full details here https://bit.ly/colab-devs-outreachYou can learn more about the project on our website: https://lawdesigncolab.ca/bail-reform/”
- uv: Hank graduating from York-Sheridan, needs an internship and someone to sign off
  - lost ops due to COVID-19, lost paid opportunities
  - dc: paid opps might not be good fits
    - the one that hank proposed
    - small stipend at the end? token non zero amount
    - 3 week internship, end by August
    - gi: portfolio piece and mentorship
    - bl: we can try prioritizing working with Hank
    - #todo: uv to follow up and pass off to bl
  - Consensed to go ahead with acting as a host
Proposal: Donations for COVID-19 Solidarity
- Be It Resolved That (BIRT) Hypha donates $60, distributed evenly, to the following local COVID-19 emergency funds:
  - Foodsters United Hardship Fund (Foodora Couriers) > https://fundrazr.com/FoodstersUnited [Credit Card]
  - Creative workers relief fund > https://torontoartsfoundation.org/toartistresponse [Credit Card]
  - MaggiesTO sex workers fund > https://www.maggiesto.org/covid19 [Paypal / Credit Card]
- Consensed to go ahead with this
  - yj: can’t do e-transfers through desjardin
  - #todo: dc to investigate transfer methods
[PARKED] Proposal: Setting up OpenCollective
- Proposal: https://hackmd.io/cAU-FaMHTAeilCOA836D7Q?edit
- tabled for next time (yj has a discussion item, not captured here)
- #todo: dc will add an issue to gh
Solidarity actions:
- [PARKED] Endorsing The Leap People’s Bailout
  - “from pandemic to prosperity For all.” https://theleap.org/peoples-bailout/
    - Housing
      - Immediate Housing for All (Suspend all rent and mortgage payments)
      - Legislate and Entrench Housing as a Public Good
      - Ultimate Goal is Pandemic-Proof, Climate-Safe Housing for All
    - Healthcare
      - Free and Accessible Healthcare for All (PPE for frontline workes, testing and treatment for all)
      - Reverse Decades of Health Cuts
      - Universal Healthcare Must Cover Every Part of Every Body: Eye care, dental, and mental health
    - Work
      - No Worker Left Behind (wage subsidy)
      - Worker Power Can Stabilize the Economy For Good. (worker co-ops)
      - Democracy: Public, cooperative, and worker ownership
    - Future: Transportation, Education, Food
    - Theme: Green New Deal
  - CWCF has already endorsed: https://twitter.com/WorkerCoop/status/1255175524499914752?s=20
  - https://docs.google.com/forms/d/e/1FAIpQLSd9bgB8-zhPS74TFKg-qnjL33yWNta17znUlYq8tjfTGQFrOw/viewform
  - Outcome:
    - Someone submits the google form and tweets from @hypha coop with hashtags
- Tech/labour solidarity screencap with handmade signs for those striking at Amazon
  - dc: These are fun! I’ve done them a bunch for union things :) No ones names are on it. (some people wear masks etc… if they want to not associate their full face)=
  - Campaign: https://twitter.com/techspeaksout, example: https://twitter.com/ksr_united/status/1250801102909583361
  - All who are interested hold up handmade signs with slogans about Amazon, we do not have our names on the photo.
  - Outcome:
    - tweeted from @hyphacoop with hashtags (e.g., #TechSolidarity #ProtectAmazonWorkers #AmazonStrike) and phrase: “Hypha stands with the warehouse, grocery, and delivery workers at Amazon!”
    - #todo dc to post, we okay’d: ok without names
[PARKED] Email Show and Tell
- uv and gi responded
- dc: show us “the new forwarding system”
- yj: how to change your password, send-as, forward, alias, who’s on which list, get onto a new group address. dc: +1
CTTO Website Opportunity
- skipped

Process Checkout

5 mins over
dc did a lot of parking/cutting folks off, hopefully it didn’t feel too on rails

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes as open access, or publicly indexed with restricted access
Reset meeting pad for next meeting
dc: add a new issue to track wrap-up tasks
uv: to follow up with Hank and pass off to bl
dc to investigate donation methods
dc will add an issue to gh for opencollective proposal
dc to post solidarity photo

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