2020-05-27 Hypha Worker Co-op: All Hands

Time: 5:00-6:00pm ET
Location: https://link.hypha.coop/calls
Attending: gi, yj, el, bl, dc, uv Cultivator: gi
Notetaker: uv yj, bl, dc, uv, pc, gi, el

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Working Group Updates	5
Project Updates	5
Discussions	20
Process Checkout	5

Notes

Personal Checkins

What website best captures how you’re feeling? (or What’s a website that no one has visited?)
- bl: broken dinosaur (site not loading)
- dc: apartment on fire, a bit disturbing (or this one: https://www.brickunderground.com/live/hot-or-cold-apartment-winter-nyc)
- el: none
- uv: likelike.glitch.me online museum for multiplayer art
- yj: “LAST PAGE OF THE INTERNET” https://www.1112.net/lastpage.html
- gi: dischord records bandcamp https://dischord.bandcamp.com/artists

Coronavirus Zone 🦠

dc: state of emergency extended: June 9

Announcements

AGM notice by next week
Next distribute draft bylaws
dc Diss check-in June 3 after standup
Cultivator for June needs to be picked

Task Board Review

Archive DONE tasks
- done!
- #45, #4, private#52, private#41
Review HIGH [priority-★★★] tasks
- #280 (dc + uv to review)
- #261 apply for COVID financial support
  - looking at the CWCF
  - dc: potentially include legal/accounting consultation
- private#61 Open Collective set up
  - yj: got access to OC, update handbook, sponsorship
  - dc: language that needs to be updated
    - todo: folks to create individual accounts
  - yj: two modes - (1) receiving funds and (2) being a fiscal host for others
  - todo: create a new task for where to put the open collective (e.g., bbb, )
- private#53 HST
  - next monday, june 1st send out
  - todo: update handbook
  - yj: most invoices will include HST (except international)
- #250 Develop hiring process
  - PR to handbook needs to happen, in progress HST
  - bl to update the tax piece
- #102 Road to AGM
  - #todo update the issue, send notice next week, anticipate pc returning
- #95 Draft IP agreement doc
  - blocked on depends on Open Working document
- #286 Hiring for summer
  - waiting for hw to get back to us on internship
Triage NEW tasks
- private#53
  - todo: rename Develop rate cards
  - first task is to capture existing quotes
  - bl assigned
- private#48 opportunity: Hypha hosted infrastructure as a service
  - bl assigned
- #272 Host second design jam
  - gi assigned, priority **
  - hw expressed interest, potentially for gi to consider if internship happens, but not a blocker
Assign UNASSIGNED tasks
- skip

Working Group Updates

Business Planning wg:business-planning
- dc: had a meeting, have another this week too
  - extra meeting due to AGM
  - RFP’s: deconstruction, yj friend, a number of opportunities
  - lost IRP grant, schedule feedback
  - PCC
Finance wg:finance
- yj: none last week , this week have a meeting
  - main focus is OC, should be able to receive donations asap
  - looking in to CWCF
Governance wg:governance
- bl: bylaws first pass done, next is to review finance related sections
- dc: started to revise AGM format for remote
Infrastructure wg:infrastructure
- bl: quite a bit happening, transition to production environment from personal and fragmented hosting
- discussions with meet.coop, multi-stakeholder coop, which includes Webarchitect and others
  - bl to discuss more in discussion
- data policy added to handbook, requests to review from membership
Operations wg:operations
- revised working open statement
- dc: small tasks but no major items

Project Updates

Qm: weekly sessions
StART: discovery session, nomadic + dc pitching discovery phase over next few weeks
COVID-CONNECT: matched 4 batches of volunteers to folks
Virtual Grounds: expect paypal
dc PhD: next week to discuss (can it help with AGM?)
Aether: skip

Discussions

PCC platform coop course
- New School, Trebor Scholz running
- dc + uv interested in “shadowing” but not able to take on
- registration happening in the week?
- CAD $200 or under ($150 USD)
- bl: Another course, coop zone in the future
- yj: perhaps get a subsidy from CWCF
  - next month might be tight with year end expenses
- bl: books are tight
- dc: progressive clip?
- uv: can hypha pay back folks if they pay out of pocket?
- bl: member loans as an option?
  - this is a way to keep soft commitments to be in the books as liabilities
- finance wg: doesn’t need to take a closer look, member loans are best option for now
  - put in unfortunate position with COVID-19, wage subsidies
  - bl: we don’t have exact numbers, there’s a possibility of going negative
    - just starting to collect GST/HST
  - we can commit to figuring something out; so bizdev can go ahead
Solidarity action: Endorsing The Leap People’s Bailout
- (can we re-endorse they switched forms on us!)
- https://justrecoveryforall.ca/
- https://docs.google.com/forms/d/e/1FAIpQLSfvrBJeUChnFnKE3RLe7BeT6NZANVTk3tXWBPDWnkyoXzkwbQ/viewform
Our internal infra plan and timeline (5 min)
- infra chose a server, ~50-70 CAD + tax monthly expense
- some of us talked about spending up to $100 for this
- green host is double of others? start at $163
- other option is to use koumbit
- dc: what is the criteria
- yj: under 100, in Canada, and one more?
  - video conferencing is tough
  - bl: staging environment is hard
  - ovh is not that expensive, but small hosts are expensive
- gi: what’s the next step
  - bl: koumbit call might be
- yj: offset our carbon?
- dc: green hosts are not just doing carbon offset
- yj:
  - a: continue the current way, fragmented and personal hosting
  - b: ovh, cheaper
  - c: koumbit, local and cooperative
  - d: webarchitects, but not local
- #todo yj: put a server spec and let bizdev counter-propose something within budget
- #todo yj: fill row 33 https://docs.google.com/spreadsheets/d/12CwJYvy7vaZ-EHJlGN8RjkUW0S5yTMdCOsltIJPmy4A/edit#gid=0
- #todo yj: update spreadsheet with koumbit and actual soyoustart server
Potential infra collabs [ meet.coop, koumbit, webarchitects ] (10 min)
- discuss at bizdev

Process Checkout

el as next cultivator

Action Items for Cultivator

Migrate items with #todo:person to task board
Publish meeting notes as open access, or publicly indexed with restricted access
Reset meeting pad for next meeting

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