2020-05-25 Hypha Worker Co-op: Infrastructure

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Time: 3:30-5:30pm ET
Location: https://link.hypha.coop/calls
Attending: bl, yj, el
Cultivator: bl
Notetaker: el

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Discussions	30
Process Checkout	5

Notes

Personal Checkins

• hows the weather?
  • yj: bbq
  • bl: windy warmish
  • el: hot outside, staying in

Announcements

• BBB client got back to us
• got off phone with centrilogic they have bigger project

Task Board Review

• Review DONE tasks
  • …
• Review [priority-★★★] [priority-★★☆] [priority-★☆☆] [priority-none]
  • #246 el: go over pull request
  • private#48: discussion item
  • #282 update docs currently mix of Apache and Nginx
    • went over pr of next shortlink script version
  • #175 backup and restore was done.
    • #todo: work on doc
  • #288 matrix purge
    • decide on repo
      • for settings of the scripts such as
        • shortlinks.csv (can be public, but are config)
        • list of matrix channels (can be public, but are config)
        • deploy keys (must be private)
      • mix scripts and config together in public repo
      • option:
        • config repo (public)
          • BBB room config
          • matrix room names
          • shortlinks.csv
        • secrets repo (private)
          • passwords
          • deploy keys
          • API keys
      • ansible setup server -> play hyphacoop/infra-ansible (fork of the public) -> play from config repo: BBB room config
  • private#58
    • done
  • private#52
    • done
  • private#41
    • done

Discussions

• internal infra (20 min): create a timeline for our internal infra migration and propose at All Hands
  • prioritized list for migrating our services
    • Set up a dedi with proxmox that we can carve out stg (on VPN only so we save IPs) and prod VMs (June)
    • VM3: website + nginx + dns + link shortener + vision 💧 (June)
    • VM11: passbolt 💧 (July)
    • VM1: bbb 💧💧💧💾 (July)
    • VM2: jitsi 💧💧💧 (August)
    • VM5: backup server 💧💾💾 (August)
    • VM6: prom monitoring 💧💾 (September)
    • VM7: loomio 💧 (October)
    • No plans
      • VM8: email 💧💾💾💾
      • VM9: matrix + whatsapp bridge + chatbot 💧💧💾
      • VM4: nextcloud + onlyoffice 💧💧💾💾
      • VM10: android vm 💧
  • select a server provider
    • bl: how much cpu is a vcpu?
      • yj: not every provider tells you
      • yj: https://docs.google.com/spreadsheets/d/12CwJYvy7vaZ-EHJlGN8RjkUW0S5yTMdCOsltIJPmy4A/edit#gid=0
        • yj: we could use 32 GB RAM
        • https://whc.ca/dedicated-servers (green) start at $164 and we cannot afford at this time (cost about 2x of equivalent)
        • Amanah costs more than soyoustart (esp for IPs which we need)
        • 100 GB of backup built into soyoustart
      • migration is probably not too painful
      • #todo yj: recommend a server from soyoustart
      • #todo bl: inquire with koumbit
  • decide our repo strategy
    • see discussion in task section
  • rename #253?
    • Renamed
  • draft timeline
• business offering (15 min): create a form draft for https://hackmd.io/bkD0GfXNQb6MCTkq-76MWQ
  • general
    • what’s the budget for this project?
    • what do you need?
    • what level of support and turnaround you need?
    • how long of a project term?
    • what do you alrdy have and why is it not working? why change?
  • BBB specific (similar for nextcloud, etc.)
    • how many simultaneous users
    • own infra vs. our infra
    • conference or ongoing
    • LDAP / user identity integration?
    • recording needs
    • how many camera, listen onlys, one-to-many vs. everyone talks?
• meet.coop collab (15 min): discuss how we’d like to participate
  • yj: very ambitious about what they want to do
  • UX not suffer vs. not load the bank
  • bl,yj: we think 50 ppl on a beefy server is okay
  • email from Chris at Web Architects
    • we all get an account on the meet.coop wiki, forum, gitlab and collab on ansible
  • tracking time +1
  • don’t mix OC stuff yet +1
  • possible deployment for conference in June
    • we will help answer questions on forum if we know

Process Checkout

• …

Action Items for Cultivator

• Migrate items with #todo:person to task board
• Publish meeting notes as
  • business-planning: open access, or publicly indexed with restricted access
  • finance: open access, or publicly indexed with restricted access
  • governance: open access, or publicly indexed with restricted access
  • infrastructure: open access, or publicly indexed with restricted access
  • operations: open access, or publicly indexed with restricted access
• Reset meeting pad for next meeting

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