2019-10-23 Hypha Worker Co-op: Standup Meeting

Time: Wed, Oct 23, 2019 @ 5-5:30pm
Location: https://jitsi.hypha.coop/hyphacoop
Attending: patcon, yurko, elon, dc
Cultivator: patcon Notetaker: yj Next up: gi, uv, pc, dc, el, bl, yj

Agenda

Standup (3 min/person)
1. What did you work on this past week?
2. What do you plan to work on this coming week?
3. What are your blockers?

Standup Notes

Helpful link: https://github.com/issues?q=org:hyphacoop+sort:updated-desc+involves:YOU

Person: yurko (patcon accidentally took in another spot)
- last: bank account. online access. #todo create access. interac later.
- next: move to desjardins. #feedback on money moving. money decisions.
- blockers: waiting on interac before deposit.
- last:
  - Bank finally setup
  - Not sure signers/admins created theirs yet
  - Started reaserch on other financial services
- next:
  - work towards moving money from RBC to Dejardins
- blockers:
  - Waiting on interac E-Transfer
  - Look into alternative (MTF or what not)
Person: bl
- last:
  - Made proposal for comm tools guidelines, I think it’s important to agree on shared practice urgently
  - Looked into PIAA language in GitHub/GitLab, I like it, and can take on drafting a version for Canada and co-op structure if I get go-ahead
  - Looked into QB pricing based on recommendations of our accountant, costs about CAD 55-70 each month. It’s a lot for us at this point. I want to get advice on how to move forward, but to resolve this ASAP
  - Working with uv on distributed.press proposal
  - Would like someone else to lead mesh game proposal, although I’d like to actively participate, and has lots of potential partners I can connect
- next:
  - Communication Guidelines draft
  - PIAA draft
  - Have Bookkeeping software purchased and start billing clients with it
- blockers:
  - Need feedback on Communication Guidelines
  - Need feedback from Governance WG and uv on how to proceed with PIAA
  - Need pc and yj to review PR: Financial Accounts and Practices
  - Need a go-ahead to get QB and start billing for Aether, I don’t know who I need permission from before subscribing to QB (recommend to get one shared access account + payroll to start which will be CAD 55 / month for us), see issue
    - Can I go ahead and purchase this with personal credit card and reimburse later? (first 3 months is $6 it’s very low risk, and we can wait a little to add payroll)
    - If this required input from our bookkeeper, can pc get in touch?
Person: DC
- last:
  - Opportity lead things
  - Follow up on contract
- next:
  - What business development looks like with change in WG presence
  - other small tasks (low priority) mostly in Governance
- blockers:
  - Branding stuff (seems urgent but not sure how to help)
  - Issues that are not being addressed that seem important in business plan/finance
  - Feeling discouraged: Business plan items not moved over, flagged issues a few times
Person: uv (dawn can’t do udit’s voice )
- last:
  - Call with bl on distributed press last week
  - Working on hypha introduction deck, which could potentially be useful for pitching to leads
- next:
  - Finish distributed press pitch deck with bl. Will reconnect this coming week.
  - Need to respond to Communication guidelines and PIAA draft
    - (I guess loomio is being currently updated? Will need to get back to this.)<- its working now
Person: patcon
- last:
  - Attention taken away with an event
  - Brought some chagnes to full standup
  - Signing and Appointments done
  - Bringin items from chats to issues
  - Bizdev Meeting
- next:
  - understand the banking situation
    - Bill primal glow
  - Reorient onself with priorities
- blockers:
  - Own understanding of finance stuff
- other
  - Code for america
    - Struggling with burnout
    - Struggling Making money
    - Tunning ppl
  - Civit Check To
    - Worker co-op meetup
Person: elon
- last:
  - jitsi sip integration
  - loomio updates
- next:
  - check what else to do with infra
- blocker:
  - no blockers

Discussions

QB Pricing and payment
- pc: can we auth ben to make payment? should we?
- yj: decision feels final on tool. prefer not to reopen that convo. but do we need it yet? how will it work?
  - dc: some wrinkles, but we should just pick a date for first payroll. #todo
  - let’s just give a deadline. and do some things together.
  - no invoices sent yet? if so, feels non-urgent.
  - yj: we are blocked on invoicing.
  - dc+pc: clip decided already. yj: was just an estimate. #todo improved projections.
  - dc: do we need to start payroll right away? sounds like in one month (beg. Dec) especially if invoices on cusp of being sent out.
    - but no payroll pay period has been decided.
    - #recommendation: credit card right away. #todo research yj
      - open Q: who should get card? dc: directors? minimal paperwork for low limit.
- dc: interpretation fin-wg doesn’t need permission of whole, and can make call itself.
  - yurko, pc
- dc: maybe future threshold where we don’t need to ask, but TBD
- bookkeeper stuff
  - pc: i didn’t think we were using a bookkeeper yet until we got feedback (we’re not paying anyone)
  - we know enough to start, so let’s just start. dc, yj
Business Plan items moved over to other places
- dc: feels like we’ve reresearched a couple things. poor job of transmitting info for some reason. feel silly about that. feel like i have a good memory for business plan.
  - dc: pieces i put time into are the ones we keep revisiting.
  - yj: loomio and github diff. pointed out by bl. info lost. prob rustiest on business plan. feel for dawn.
  - dc: formats dont work for everyone. ties to comms convo. but also already had part of that convo. seems expectations have shifted (chat seems to have become priority channel for some)
  - e.g. spreadsheets and bizplan.
  - pc: crossref into issues. or presentation to all.
    - dc: presentation kinda done.
    - crossref/split. was the ideal, to close off then split out. but didn’t happen. half-closed state currently.
  - pc: suggestion pairing.
design workshop from nomadic labs
- garry is onboard
- makes sense for capacibty issues
- one flag is that these workshops are best in person. ben is almost perma-away. patcon gone for awhile, maybe back 1-2wks in dec, but otherwise might be until end of jan.
  - luisa in TO oct30 - nov8
  - #todo organize social thing or drinks while luisa in Toronto. (earlier the better)
  - gi: weekends > evening weekdays >> daytime weekday
DECISION: DAWN CULTIVATES Oct 29 - Nov 27

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