2020-03-25 Hypha Worker Co-op: Governance/Operations

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Time: 9:00-11:00pm ET
Location: https://jitsi.hypha.coop/hyphacoop
Attending: dc, bl
Cultivator: dc
Notetaker: bl

Agenda

Item	Time (min)
Personal Checkins	5
Announcements	5
Task Board Review	15
Discussions	30
Co-work	50
Process Checkout	5

Notes

Personal Checkins: COVID-19

• dc:
  • grocery run, clear of quarantine
  • nightly runs
• bl:
  • extended quarintine 2 weeks
  • saying “peak”, think we’re nearing, but not quite there
  • networks staying well so far

Announcements

• New template in PR for Governance + Operations

Task Board Review

• Review [priority-★★★] [priority-★★☆] [priority-★☆☆] [priority-none]
  • checked out “shape”–in good position, all high priority underway/discussed on this call
• wg:gov label review
  • #101 Write by-laws, discuss this today
  • #102 AGM, update notes to reflect agreement on plan: https://github.com/hyphacoop/organizing/pull/241
  • Backlog: all agm or priority-★☆☆
  • The feedback piece, does it need more time? A process earlier?
  • bl: want to socialize peer review process and “good member” discussion earlier than close to AGM
    • dc: beginning of May seems early enough, can start with Good Member discussion earlier in All Hands
    • dc: tone-setting part first, peer-feedback part post-AGM
• wg:ops label review
  • [quick side chat on social card for twitter on covid19 resource]
  • many to discuss below
  • #217 health and safety? in relation to covid-19
    • dc: how we respond to employees who are sick, we should already be compliant with requirements
    • dc: site safety things re: covid-19 (e.g. PPE) don’t relate to us bc remote
    • dc: focus on policy response first

Discussions

• Ops:
  • #199 Stewarding OKR process
    • reviewed https://hackmd.io/ImMcCS6hTQWcCStwHK8qRA?view and will be added #todo:dc to handbook
    • #todo:bl announce and discuss at standup tonight
  • #229 External response to COVID-19
    • [notes below]
  • #240 Internal COVID-19 response
• Governance:
  • #101 Write by-laws

External response to COVID-19

• dc: #todo commit to social media and pushing this on twitter next two weeks
  • checking tweetdeck and scheduling
• bl:
  • and 30mins etc… we should track as a “project” in Clockify
  • want discussion on next steps for community work
    • sharing resource outisde of toronto
    • mutual aid
    • outreach? etc…
  • (to discuss next steps) frame as project meeting?
    • #todo:bl ask for time after standup to discuss
    • dc: floating a meeting after call today makes sense
    • dc: there’s a flood of resources already, tons of gdocs linking to gdocs
    • bl: what is our value proposition, lots of sharing what folks do, we can try to focus on doing (smaller reach, deeper impact)
    • bl: to review/closeout #229
• Initial places to publish:
  • toronto:
    • civic tech
    • that nonprofit tech group net squared (not currently active)
    • Care-mongering TO: https://www.facebook.com/groups/TO.Community.Response.COVID19/ <– might be good to pair with better ask? (bizdev)
    • twitter
  • ssb
    • Covid-19 Mutual Aid Resources Wiki %xhFezaL1UDoYxLMQI1GOXO8Jh/nIX6u8DoVlKKlqHm4=.sha256
  • international coop solidarity:
    • ica tech-coops chat: https://patio.ica.coop/chat/tech-coops/
    • co-tech: https://community.coops.tech/t/tech-co-ops-and-covid-19-solidarity/1972
    • cooperativism discord: https://discordapp.com/channels/568253797890129942/568253798615613452
    • matrix: #covid19-mutualaid:matrix.org and #covid19-mutualaid-general:matrix.org
  • email in our networks
    • marsdd folks uv knows
    • health non-profit folks uv knows
  • Canadian Co-op coord (discuss at bizdev):
    • Toronto co-ops connections- CAYA? Matt?
    • CWCF – reba
    • OCA - Peter Cameron
    • Mayfirst people

Internal response to COVID-19

• government support
• CWCF
  • financial support to its members
  • help navigate other sources of support
• bl: EI research
  • members who are part time… how does it impact them if they loose full-time?
  • dc: employee who is also an owner, may have special EI implications/options
  • reach out to CWCF?
  • bl: how does a member not work for hypha?
    • dc: issue ROE that is shortage of work?
    • “not an active employee”
    • need to talk with co-op ppl
  • #todo:dc finish drafting https://hackmd.io/EdvBv_45TjW8sq1aKZgKcA?view
  • #todo:bl review before bizdev meeting
  • next steps:
    • bring up at bizdev
    • bring up at finance (dc to attend like ~15mins)

Co-work

• #101 write by-laws
  • dc: plain language, closer to “come as you are” handbook
  • bl: treasurer or no treasurer, defined in bylaw?
    • dc: finance role vs. treasurer, may need for audit
      • bl: don’t think we need audits
        • dc: required to acknowledge audits in bylaws (e.g. in the case if audits), Act has strict takes on how audit happens
        • bl: concerned we don’t have enough ppl to fill board
          • dc: can allow vacant position
        • add in point about acclaimation
  • dc: we can have 4-15/20 board members (in our Articles), 1-2 year term
  • dc: look at AGM doc for specific things, important stuff to include:
    • electronic meeting
    • quorum, tie-breaking of votes <– discuss
    • codify reserve money <– discuss
    • explusion <– discuss
    • severability of ownership <– discuss https://github.com/hyphacoop/organizing/issues/101#issuecomment-597767960
• #todo:bl take over bylaws task

Process Checkout

• Meeting template?
  • fine! minor adjustment

Action Items for Cultivator

• Migrate items with #todo:person to task board
• Publish meeting notes as
  • governance: open access, or publicly indexed with restricted access
  • operations: open access, or publicly indexed with restricted access
• Reset meeting pad for next meeting

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